Office Manager - Studio Manager

HEREU; Barcelona; Presencial; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A dynamic fashion brand in Barcelona seeks an Office Manager to oversee daily operations and provide administrative support. The role involves managing office logistics, preparing product samples, and assisting with brand events. Candidates should have 2-3 years of experience in a similar role, possess strong organizational skills, and be fluent in English. This position offers a great opportunity to contribute to the growth of an international brand.

Formación

• 2–3 years of experience as Office Manager or Administrative Support in relevant fields.
• Fluency in English required; Spanish is a plus.
• Experience with sample handling and stock logistics is highly valued.

Responsabilidades

• Ensure efficient day-to-day office operations.
• Prepare, package, and ship product samples for various stakeholders.
• Provide logistical support for brand events and trade fairs.

Conocimientos

Organizational skills

Problem-solving mindset

Attention to detail

Fluent in English

Strong communication skills

Educación

Degree in Business Administration or related field

Herramientas

Google Suite

Excel

ERP systems

Descripción del empleo

Overview

HEREU was born in the Mediterranean. Since 2014, the enticing coastline and undulating hills of Spain have provided a strong foundation upon which to grow, and endless inspiration for timeless designs. HEREU owes a great deal to this landscape and to the people who have lived and worked in the region for millennia, writing its rich history. Founded by José Bartolomé and Albert Escribano – hailing from Valencia and Mallorca respectively –HEREU is an homage to Spanish craftsmanship with a unique edge. Both creative directors share a passion for exquisitely made accessories and leather goods, and for redefining tradition through a distinct, modernist aesthetic. A reverence for time-honored artisanal processes is complemented by a distinctly contemporary approach and a belief in quality design for everyday life. All HEREU designs are infused with a Mediterranean ease and the essence of long, warm summers.

Office & Administrative Support

Ensure the efficient day-to-day operation of the office, coordinating supplies, maintenance and relationships with service providers.

Provide administrative assistance to different departments (document preparation, shared files, office organization).

Maintain workspaces and meeting rooms, ensuring order and a brand-aligned environment.

Handle basic corporate materials such as labels, postcards, packaging and internal documents.

Samples, Stock & Logistics

Prepare, package and ship product samples for showrooms, trade fairs, press, clients and photographers, maintaining brand standards in presentation.

Create and update documentation linked to samples and shipments (labels, packing lists, stock transfers, returns).

Coordinate the reception and return of seasonal samples, ensuring correct storage and traceability.

Support stock management between e-commerce and wholesale, updating trackers and transfer records.

Oversee packaging consistency across factories and coordinate shipments with suppliers, including follow-up of deliveries.

Events & Brand Activities

Provide logistical and operational support in the organization of events (presentations, trade fairs, showrooms, PR events).

Coordinate preparation of products, samples and materials for pop-ups, archive sales and other physical retail initiatives.

Work closely with Marketing, Wholesale and Production teams to support brand activations and special projects.

Basic Finance Support

Assist the Finance team with simple administrative tasks such as invoice management, filing and documentation control.

We are looking for an Office Manager who will ensure the smooth running of our office and provide key administrative and logistical support to Sales, Distribution, E-commerce, Production and Finance teams. This role will also be involved in the preparation, packaging and shipment of samples, supporting the organization of brand events, and collaborating on basic finance tasks.

This is a great opportunity to join a growing international brand and contribute to its day-to-day operations and visibility in global markets.

Qualifications

• 2–3 years of experience as Office Manager, Administrative or Operational Support, preferably in fashion, lifestyle or creative environments.
• Degree in Business Administration, Management or a related field.
• Fluent in English (written and spoken). Spanish is a plus.
• Strong organizational and coordination skills, with attention to detail.
• Proactive and problem-solving mindset, able to prioritize in busy periods.
• Skilled in Google Suite and Excel; experience with ERP systems is a plus.
• Previous experience with sample handling, stock logistics, event support or basic finance tasks will be highly valued.