OFFICE MANAGER / RECEPCIONIST C1-C2 ENGLISH

Empresa Confidencial; Madrid; Presencial; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A leading administrative firm in Madrid is looking for an Administrative Support Specialist. This role involves managing client interactions, providing internal support, and assisting with corporate communication. Ideal candidates should have a background in Administration or Communication and high proficiency in English. The position offers growth opportunities, a friendly work environment, and flexible working hours.

Servicios

Opportunities for professional growth

Continuous training

23 working days of vacation

Access to flexible compensation options

Competitive salary based on experience

Formación

• Proficiency in English (spoken and written) is essential.
• Strong command of digital tools and collaborative platforms.
• Excellent organizational skills and attention to detail.

Responsabilidades

• Handle client calls and emails.
• Provide administrative support to various departments.
• Write, translate, and proofread texts in Spanish and English.

Conocimientos

Administrative management

Client service

Communication

English proficiency

Digital tools

Organizational skills

Educación

Education in Administration, Communication, Translation, or similar fields

Herramientas

Confluence

Descripción del empleo

Overview

Are you passionate about administrative support, corporate communication, and client service? This opportunity offers a dynamic professional environment with diverse tasks and interaction across different business areas.

Responsibilities

• Administrative management and internal support
  • Handling client calls and emails.
  • Welcoming and attending to clients in person.
  • Organizing mail, correspondence, and physical / digital filing.
  • Coordinating bookings (meeting rooms, travel, events) and general office services.
  • Providing administrative support to various departments and senior management.
• Client service and document support
  • Managing electronic platforms for contracts and certificates.
  • Monitoring and archiving electronic notifications.
  • Submitting ETE forms and filing tax declarations.
  • Supporting corporate platforms (SUASOR, RedTrust, Postal Neos).
  • Verifying clients in VIES and uploading documentation.
• Communication and training
  • Writing, translating, and proofreading texts (Spanish / English).
  • Supporting corporate publications (website, blog, LinkedIn).
  • Training clients on the use of digital platforms.
  • Managing content and internal training in Confluence.

What we’re looking for

• Education in Administration, Communication, Translation, or similar fields.
• High level of English (spoken and written).
• Strong command of digital tools and collaborative platforms.
• Excellent organizational skills, attention to detail, and customer orientation.
• Proactive attitude and eagerness to learn in a stable professional environment.

What we offer

• Joining a multidisciplinary team with a positive work atmosphere.
• Stable position with opportunities for professional growth.
• Continuous training and exposure to advanced digital tools.
• Centrally located offices in Barcelona.
• Working hours: Monday to Thursday from 9:00 to 14:00 and 15:00 to 18:30; Friday from 9:00 to 15:00. In August, flexible hours with start times between 8:00 and 9:00 and end times between 15:00 and 16:00.
• 23 working days of vacation.
• Access to flexible compensation options.
• Competitive salary based on experience and qualifications.