Office Manager

Empresa Confidencial; Barcelona; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A distinguished international firm in Barcelona is seeking an Office Manager to ensure operational efficiency and support across HR and Finance functions. The role requires strong organizational skills and discretion as the main contact for office management and administrative support. Ideal candidates should have a degree in a related field and 2-4 years of experience in office management. Proficiency in English is essential, and knowledge of Spanish is a plus. This position offers a chance to enhance operational standards in a dynamic workplace.

Formación

• 2-4 years of experience in office management, administration, or operational roles.
• Professional proficiency in English (B2 or higher); Spanish is an advantage.
• Strong attention to detail and reliability.

Responsabilidades

• Manage office facilities, equipment, and supplies.
• Coordinate meeting rooms and office logistics.
• Provide HR administrative support including onboarding.
• Support Finance with invoice processing and budget tracking.

Conocimientos

Organizational skills

Discretion

MS Office proficiency

Stakeholder management

Educación

Degree in Business Administration or related field

Descripción del empleo

We are seeking an Office Manager to support the day-to-day operations of an international office environment. This role is essential to ensuring operational efficiency, coordination, and a well-organized workplace, while providing key administrative support across HR and Finance functions.

This is a hands-on role requiring strong organizational skills, discretion, and the ability to work effectively with multiple internal and external stakeholders.

Role Overview

The Office Manager will be responsible for the smooth and efficient running of office operations, acting as a central point of contact for office-related coordination. The role combines office management responsibilities with administrative support to HR and Finance, contributing to structured and reliable business operations.

Key Responsibilities

• Manage office facilities, equipment, and supplies to ensure continuous operational readiness.
• Coordinate meeting rooms, internal events, and day-to-day office logistics.
• Act as the main point of contact for external suppliers and service providers (IT, cleaning, maintenance, catering).
• Provide HR administrative support, including onboarding coordination, workstation setup, and employee welcome processes.
• Support Finance-related administrative tasks, such as purchase requests, invoice processing, budget tracking, and vendor coordination.
• Maintain office documentation, procedures, and records, ensuring accuracy and confidentiality.
• Support internal coordination initiatives and contribute to ongoing process improvements.
• Ensure compliance with internal policies and operational standards.

Candidate Profile

• Degree in Business Administration, Management, HR, Finance, or a related field.
• 2–4 years of experience in office management, administration, or operational roles, preferably in an international environment.
• Strong organizational skills, attention to detail, and a high level of discretion.
• Proactive, reliable, and comfortable working across multiple stakeholders.
• Professional proficiency in English (B2 or higher); Spanish is an advantage.
• Strong command of MS Office and general digital tools.