Office Coordinator

Fideres; Madrid; Presencial; EUR 40.000 - 60.000; Jornada completa

Descripción de la vacante

An innovative economic consultancy in Madrid is seeking an Office Coordinator to support their Operations Team. The ideal candidate will manage daily office operations, oversee travel arrangements and corporate events, and ensure document compliance with brand guidelines. Requirements include strong administrative experience, proficiency in Microsoft Office, and bilingual in English and Spanish. This role offers competitive salaries and a chance to work in a dynamic and growing environment.

Servicios

Competitive salaries

Professional development budget

Private medical insurance

Gym subsidy

Equal family leave for all employees

Competitive holiday allowance

Formación

• Minimum of 5-7 years of relevant experience required, prior secretarial experience preferred.
• Proven expertise in planning complex international travel schedules and event management.
• Fully bilingual in English and Spanish required.

Responsabilidades

• Ensure day-to-day operations of all offices are efficient and welcoming.
• Manage logistics for travel and corporate events, including budgeting and vendor relations.
• Update and proofread corporate templates and documents for consistency.

Conocimientos

Office Manager Experience

Microsoft Office

Customer Service

Computer Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Administrative Experience

Educación

Undergraduate degree in business administration or relevant qualification

Herramientas

Microsoft Office Suite

Descripción del empleo

Office Coordinator Fideres•Madrid, Madrid, Spain

About Us

Fideres delivers effective economic analysis and testimony turning data into courtroom advantage. As global litigation experts we help law firms secure new cases and offer unbiased conflict-free insights for complex and innovative disputes. Driven by rigorous analysis we empower justicefor allfrom case strategy to victory.

By dedicating ourselves solely to litigation-based economic analysis we can provide truly unbiased assessments and maintain our commitment to objectivity.

Our Competition litigation consulting team has provided expert opinions on major antitrust legal actions against Big Tech (including Apple Amazon and Facebook) Big Pharma Big Finance and Big Agriculture. Meanwhile our original and innovative investigations into river sewage and Covid-19 have led to national press coverage.

Our Financial and Securities Litigation team has acted as plaintiffs experts in the most consequential financial cartels and market manipulation cases of the past 10 years.

About this Role

We are looking for an Office Coordinator to support the Operations Team. You will be a hardworking proactive individual with strong initiative and energy who is keen to join a growing and innovative economic consultancy.

This role will be based in Madrid. The successful candidate will have experience supporting teams across multiple time zones and will be looking for a unique and exciting new opportunity.

Key Accountabilities

Office Management and Coordination

• Ensure the day-to-day operations of all offices ensuring a professional efficient and welcoming environment and that the teams have what they need to work efficiently.
• Manage office supplies inventory equipment maintenance and coordination with building management and external service providers.
• Order business cards stationery corporate gifts and marketing collateral ensuring brand consistency and quality control.
• Deal with the companys contractors (e.g. local suppliers office cleaners) and conduct regular checks on quality of service manage onboarding and offboarding of suppliers.

Travel Event & Meeting Management

• Plan coordinate and execute all logistical aspects of travel and corporate events including internal and client events.
• Meet and greet guests including clients and candidates answer and gatekeep calls.
• Manage vendor relations negotiate contracts and oversee budget for all managed events.

Template and Document Formatting

• Update and proofread corporate templates ensuring that all finalized documentsincluding reports and presentationsare accurate error-free and strictly conform to the approved templates and brand guidelines.
• Format review and proofread correspondence reports presentations and legal documents to ensure consistency and brand compliance.

Key Skills and Attributes

The successful candidate will have:

• An undergraduate degree in business administration or other relevant qualification would be desirable but is not essential.
• Minimum of 5-7 years of relevant experience prior secretarial experience preferred.
• Proven expertise in planning complex international travel schedules and event management.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint).
• A proven ability to exercise judgment maintain confidentiality and work autonomously.
• Strong interpersonal skills and emotional intelligence.
• Ability to foresee needs and issues before they arise and problem solve accordingly.
• Highly organized with exceptional attention to detail.
• Fully bilingual in English and Spanish (Italian would be desirable).

Why Fideres

Fideress vision is to become the leader inlitigation-only economic consulting globally free of corporate conflicts.

Following years of growth over the past two years Fideres has started to expand internationally and we now have offices established in London New York Rome and Madrid. We plan to open an office in Australia and to grow our presence in France andGermany.

We are looking for candidates who are committed toFideress strategy and values and who are willing to grow in this phase of our companys expansion.

What we Offer

You will get to work in a highly innovative environment where training and development is put at the top of the agenda to ensure that our staff are at the leading edge of their academic knowledge and where rapid career progression is available to proactive employees who reach out for opportunities.

We offer competitive salaries and bonuses and competitive benefits.

We are proud of our values and our diverse and international workforce and we are committed to building a working environment where employees feel safe welcome and able to have an open and respectful dialogue on diversity issues.

Transparent Pay

We have a transparent and internally published pay structure by role we do this as part of an equal pay initiative across our offices.

Continuous Learning

We offer all our employees a learning and development budget to spend flexibly on role relevant training needs. Support for further professional qualifications apprenticeships and further education is also available. There is no risk of being pigeon-holed at Fideres as our employees are able to reach for opportunities as they see them without being restricted by corporate bureaucracy.

Benefits

We offer all normal standard benefits such as a competitive holiday allowance with the opportunity to purchase 10 days additional holiday monthly social events private medical insurance a gym subsidy equal family leave for all employees along with other benefits.

Application Process

Applying

To apply you will need to send us your CV and cover letter via the application form below. Please note that we consider a thoughtful and well considered cover letter to be an integral part of our application process.

Pre-Interview Assessments

Depending on the role you are applying for you may be asked to complete a pre-interview assessment relevant to the role. This allows us to see if you have some of the necessary technical skills required for the role and it can also give you an idea of some of the skills that would be required.

Interviews

For the majority of our roles we have a three stage interview process. The main purpose of our interviews is to further assess your technical skills your communication skills (team and client) and make sure that you have sufficiently researched what we do and the role itself. More generally it is a chance for us to get to know each other better.

A typical interview process would look a bit like this:

• First Interview: Technical with a team member
• Second Interview: Cultural fit interview
• Final Interview: Technical interview

Questions

If you have any questions about our process please contact us at

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Required Experience:

IC

Key Skills

Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience

Employment Type : Full Time

Experience: years

Vacancy: 1