Office Assistant

VALMONT - CVL Cosmetics South Middle Europe SL Barcelona; Barcelona; Presencial; EUR 10.000 - 30.000; Jornada completa

Descripción de la vacante

A luxury cosmetics firm in Barcelona is seeking an Office Assistant Intern to support operations and coordination across various teams. The ideal candidate will have a strong interest in office administration, excellent communication skills, and proficiency in Microsoft Office. The role involves managing communications, maintaining databases, and organizing corporate events. This internship offers an attractive salary package as well as additional company products annually.

Servicios

Attractive salary package

Annual supply of company products

Flexibility

Birthday day off

Formación

• Strong interest in office operations and administrative coordination.
• Excellent communication and interpersonal skills, with the ability to work effectively across departments.
• Strong organizational skills to manage multiple tasks and priorities in a fast-paced environment.

Responsabilidades

• Assist in the preparation of reports, presentations, and supporting documents.
• Manage reception and distribution of mail, documents, and packages.
• Maintain and update company databases, documents, and files.
• Facilitate internal communication and support administrative processes.
• Support general office maintenance.

Conocimientos

Office operations interest

Communication skills

Organizational skills

Microsoft Office proficiency

Problem-solving

Flexibility

Descripción del empleo

Overview

Join to apply for the Office Assistant role at VALMONT - CVL Cosmetics South Middle Europe SL Barcelona.

Working in the Administration team as an Office Assistant Intern, you’ll play a key role in supporting the smooth operation and internal coordination of CVL Cosmetics South Middle Europe SL. This position is essential to ensuring efficient office management, internal communication, and logistical support across our luxury cosmetics brands: Valmont, l'Elixir des Glaciers, and Storie Veneziane. You’ll collaborate across departments, acting as a liaison to suppliers, managers, and internal teams, while contributing to the continuous improvement of our administrative processes. This role reports to the General Manager Europe and works cross-functionally with Human Resources and other departments.

Responsibilities

• Assist in the preparation of reports, presentations, and supporting documents for decision-making.
• Manage reception and distribution of mail, documents, and packages.
• Maintain and update company databases, documents, and files.
• Facilitate internal communication and support administrative processes.
• Act as a liaison between suppliers and the company to ensure proper delivery service.
• Support general office maintenance, ensuring facilities are in optimal condition.
• Collaborate in organizing corporate events and meetings.
• Provide consistent assistance to department heads in administrative and logistical tasks.
• Coordinate travel logistics, schedules, and meetings for directors when required.
• Participate in weekly meetings with department heads to identify and execute assigned tasks.

Qualifications / Your profile

• Strong interest in office operations and administrative coordination.
• Excellent communication and interpersonal skills, with the ability to work effectively across departments.
• Strong organizational skills to manage multiple tasks and priorities in a fast-paced environment.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint.
• Attention to detail, time management, problem-solving, and flexibility.

What we offer

• Attractive salary package.
• Annual supply of company products.
• Flexibility.
• The day of your birthday is on our account, and you will have it 100% free.

Additional information

• Seniority level : Internship
• Employment type : Full-time
• Job function : Administrative
• Industries : Personal Care Product Manufacturing