Office Administrator

The Property Group International; Marbella; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A real estate company in Marbella is seeking an Office Administrator to manage daily operations, support agents, and provide a welcoming experience for clients. The ideal candidate will have strong organisational skills, experience in administration, and be a confident communicator in English. Training will be provided for CRM and marketing tasks, making this a great opportunity to grow within a supportive team environment. Competitive salary with optional commission for client support is offered.

Servicios

Training and development

Commission for client support

Supportive team environment

Formación

• Experience in administration, ideally within real estate, hospitality, or a client-facing environment.
• 1+ years of experience in real estate admin preferred.
• Fluent in English; Spanish is a strong advantage.

Responsabilidades

• Manage daily office operations and keep the office organised and client-ready.
• Handle incoming enquiries, calls, emails, and walk-ins professionally.
• Support social media posting and help source new listings.

Conocimientos

Organisation

Communication

Attention to detail

Basic tech skills

Herramientas

CRM systems

Google Suite

Microsoft Office

WhatsApp

Descripción del empleo

Location: Marbella office

Working Hours (Seasonal): October to March: Monday–Friday 10:00–16:00; April to September: Monday–Friday 09:00–18:00

Employment Type

Full-time (seasonal hours as above)

About the Role

We’re looking for a highly organised, proactive Office Administrator to run the day-to-day operations of our Marbella office. You’ll be the hub of the team — supporting agents, keeping everything running smoothly, and ensuring clients visiting the office receive a professional, welcoming experience.

If you enjoy a fast-paced environment, take pride in being reliable, and like the idea of being trained into multiple areas (admin, marketing, listings support, client walk-ins), this role will suit you.

Key Responsibilities

Office & Admin

• Manage daily office operations and keep the office organised and client-ready
• Handle incoming enquiries, calls, emails, and walk-ins professionally
• Support agents with documents, scheduling, follow-ups, and general admin tasks
• Maintain accurate records and ensure information is logged correctly (systems/CRM training provided)

Team Support

• Assist the sales team with day-to-day coordination and priorities
• Help ensure leads/enquiries are actioned and routed to the right agent quickly
• Keep a smooth flow between agents, clients, and management

Marketing & Listings Support

• Support social media posting (templates and training provided)
• Help source new listings (calls/messages, basic follow-up, chasing info)
• Assist with property info collection: photos, key details, availability, and documents
• If you enjoy sales, you can also help with walk-in clients and earn an additional commission percentage on qualifying deals (structure explained in interview).

What We’re Looking For (Preferred)

• Experience in administration, ideally within real estate, hospitality, or a client-facing environment
• Strong organisation and attention to detail
• Confident communicator (English required; Spanish is a strong advantage)
• Professional, presentable, and comfortable dealing with clients in person
• Good basic tech skills (Google/Office, CRM systems, WhatsApp, social platforms)
• A “get it done” attitude — reliable, proactive, and calm under pressure

Training Provided: CRM process, social posting workflows, listing support, and internal procedures.

What You’ll Get

• A stable, office-based role with clear working hours (seasonal schedule)
• Training and development inside a growing real estate business
• Commission upside if you want to support client walk-ins
• A supportive team environment with variety (admin + marketing + listings support)

How to Apply

Send your CV and a short note explaining why you fit the role to: [e-mail]

Start: ASAP / by agreement

Salary: Competitive Monthly Salary + (Optional commission for walk-in client support)

Languages: English essential | Spanish preferred - others an advantage

Experience Level: 1+ years real estate admin preferred