Finance and Admin Assistant

Inspired Education Group; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A leading international school in Madrid is seeking a Finance & Admin Assistant to support operational activities. Responsibilities include financial administration, budgeting, and coordinating school transport. Ideal candidates will possess strong attention to detail and be bilingual in Spanish and English. Join an award-winning team committed to excellence in education.

Formación

• Proven ability to work under pressure and meet deadlines.
• Flexible, proactive attitude to changing situations.
• Impeccable attention to detail and organisational skills.

Responsabilidades

• Process and track purchase orders, invoices, and payments.
• Monitor departmental budgets and spending limits.
• Manage petty cash, credit card expenses, and charitable funds.
• Coordinate daily transport changes and communicate with drivers and parents.

Conocimientos

Ability to work under pressure

Proactive attitude

Attention to detail

ICT skills in financial systems

Strong communication skills (Spanish and English)

Descripción del empleo

Overview

Inspired Education is the leading global group of premium schools, with a portfolio of 121 premium private schools spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.

In 28 countries, Inspired schools are individually developed and anchored in the vibrant cultures of their respective locations. They collectively form an international family of schools that nurtures each student's academic and personal development in a progressive, dynamic, and innovative learning environment.

By joining our award-winning team of over 13,000 employees, you can work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the world's most desirable locations. We invest heavily in our team members who enjoy industry-leading professional development, exceptional career opportunities, and mobility across our group.

Role Summary

ROLE SUMMARY :

King’s College School Soto de Viñuelas is a leading international school located in the beautiful location of Tres Cantos, in Madrid. We deliver a forward-thinking education based on the British Curriculum, with A Level and IB options in the Sixth Form. Our purpose-built campus and extensive facilities reflect our commitment to excellence in teaching, learning, and the holistic development of our students.

We are currently seeking a Finance & Admin Assistant to join our dynamic administration team. This is a key role supporting the operational running of the school and liaising closely with our Madrid Head Office finance team.

Key Responsibilities

• Financial Administration: Process and track purchase orders, invoices, and payments
• Financial Administration: Monitor departmental budgets and spending limits
• Financial Administration: Manage petty cash, credit card expenses, and charitable funds
• Financial Administration: Liaise with Head Office (Madrid) for invoice approvals and financial reporting
• School Transport Coordination: Plan and update school bus routes in collaboration with the transport provider
• School Transport Coordination: Coordinate daily transport changes and communicate with drivers, monitors, and parents
• School Transport Coordination: Organise transport for school trips and manage related invoicing
• General Administrative Support: Support budget control for school trips and staff travel arrangements
• General Administrative Support: Assist with front-desk duties as part of the admin rota
• General Administrative Support: Carry out a range of ad hoc administrative tasks as needed

The Ideal Candidate Will Have

• Proven ability to work under pressure and meet deadlines
• A flexible, proactive attitude to changing situations
• Impeccable attention to detail and organisational skills
• A high level of personal integrity and trustworthiness
• The ability to work both independently and collaboratively
• Excellent ICT skills, particularly in financial systems and Excel
• Strong written and verbal communication skills in both Spanish and English

Safeguarding Statement

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

Visit our careers site for more information.