Executive Assistant, Investment Banking

JLL; Madrid; Presencial; EUR 26.000 - 33.000; Jornada completa

Descripción de la vacante

A leading company in real estate investment banking is seeking an Executive Assistant to support their team in Madrid. The ideal candidate should have strong communication and organizational skills, proficient in Microsoft Office, and able to manage complex travel arrangements. An opportunity to thrive in a dynamic environment while contributing to the team's success awaits motivated individuals.

Formación

• Great verbal and written communication skills required.
• Ability to work independently with minimal supervision.
• Proficiency in Microsoft applications is essential.

Responsabilidades

• Manage diaries and inboxes, ensuring timely action on clashes.
• Organize complex international travel including itineraries.
• Develop effective working relationships with clients and colleagues.

Conocimientos

Communication

Multitasking

Organizational Skills

PC Literacy

Interpersonal Skills

Herramientas

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Descripción del empleo

Join to apply for the Executive Assistant, Investment Banking role at JLL

Join to apply for the Executive Assistant, Investment Banking role at JLL

We are looking for an Team Assistant for our Real Estate Investment Banking team based in Madrid

What This Job Involves

• Diary management across multiple time zones, ensuring a proactive / forward planning approach to enable preparation and focus time is considered and diary clashes are actioned in a timely manner.
• Inbox management (where required)
• Organising complex international travel including meeting and transport arrangements, confirming accommodation and producing detailed itineraries (visas / tests where applicable).
• Ensuring finding the most cost effective and sustainable options, in line with JLL T&E policy are booked.
• Dealing with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues
• Developing and maintaining effective working relationships with clients (externally) and colleagues (internally)
• Organising meetings and booking the relevant rooms and equipment
• Support with project work (as applicable)
• Attending meetings and recording minutes / actions (to follow up the actions where necessary)
• Proactive / forward planning to ensure prep time is in advance of client meetings

Sound like you? To apply you need to be / have :

• Great verbal and written communication skills
• Ability to work independently with minimal supervision
• Team player who works with a Partnership mentality and deals effectively with colleagues and clients
• PC Literate – understanding of how to use the technology as a tool
• An above average knowledge of IT Microsoft applications i.e. Word, Excel, PowerPoint
• Intuitive nature and desire to learn and progress
• Understands and appreciates the importance of using discretion
• Uses appropriate judgement when responding to the needs of senior level directors both internally and externally
• Shows initiative in taking action and responding appropriately
• Adopts a flexible approach to work
• Ability to multitask and prioritise task
• Has an excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients
• A cheerful and positive attitude is essential as is a genuine enthusiasm for the work that will be undertaken

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Diversity and Inclusion is at the heart of JLL. We believe in recruiting, retaining, rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background, gender, gender identity, ethnic origin, age, religion, sexual orientation, political belief, disability or long-term health condition.

We are committed to making all stages of our recruitment process and employment accessible to candidates with disabilities and long-term health conditions. Please do feel able to be open about this at any point during the process and our recruitment team will work with you to establish the most appropriate adjustments. We are keen to support all our employees with juggling their work, personal and family commitments and alongside our approach to flexible working, we have a comprehensive parental transition support programme to assist parents during the early months and years of parenthood.

JLL Ltd is a Living Wage accredited business, as we believe a fair day’s work deserves a fair days’ pay. To find out more about our Living Wage accreditation please go here

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Administrative

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