Event Coordinator Assistant (December Temporary Contract)

RavenPack; Marbella; Presencial; EUR 30.000 - 50.000; A tiempo parcial

Descripción de la vacante

A leading data analytics provider is seeking an Event Coordinator Assistant for their annual conference in sunny Marbella, Spain. The ideal candidate will support event logistics from December 4th to December 12th, ensuring a seamless experience for all guests. Proficiency in both English and Spanish is required, along with strong organizational skills and previous experience in event support. Join a dynamic team and contribute to the innovative environment that shapes the future of finance.

Servicios

Growth Opportunity

Competitive Salary

Continuous Learning

Formación

• Fluent in both English and Spanish (spoken and written).
• Previous experience in event support, customer service or a similar role.
• Strong organizational and multitasking skills with attention to detail.

Responsabilidades

• Assist with pre‑event preparations and organizing materials.
• Support setup of event materials at the venue.
• Help coordinate with speakers and oversee transitions during the event.

Conocimientos

Time Management

Customer Service

Organizational skills

Event Planning

Event Management

Herramientas

Google Docs

Descripción del empleo

About us

At RavenPack we are at the forefront of developing the next generation of generative AI tools for the finance industry and beyond. With 20 years of experience as a leading big data analytics provider for financial services we empower our clients including some of the worlds most successful hedge funds, banks and asset managers to enhance returns, reduce risk and increase efficiency by integrating public information into their models and workflows. Building on this expertise we are launching a new suite of GenAI and SaaS services designed specifically for financial professionals.

Join a Company that is Powering the Future of Finance with AI

RavenPack has been recognized as the Best Alternative Data Provider by WatersTechnology and has been included in this year’s Top 100 Next Unicorns by Viva Technology. RavenPack has launched Bigdata our Gen-AI platform tailored for finance which is already being recognized as the #1 platform for powering financial AI agents.

European legal working status is required.

Location : Marbella & Málaga

Dates : December 4th – December 12th 2025

Employment Type : Temporary / Contract

Please submit your CV in English.

We are seeking a highly organized and proactive Event Coordinator Assistant to support the logistics of our annual conference from December 4th to December 12th. This role will involve pre‑event preparation, on‑site setup and hands‑on support during the event. The ideal candidate will be detail‑oriented, personable and comfortable in a dynamic environment.

You will be joining the Office of the CEO and will be reporting to his Executive Assistant.

Key Responsibilities

• Assist with pre‑event preparations, including packing and organizing conference materials, goodies and all necessary event items for transport.
• Work with team members to verify inventory, label items clearly and ensure all materials are ready for transit to the event venue.
• Support setup of event materials at the venue, arranging supplies and ensuring everything is organized for the event start.
• Help with logistical tasks such as stage setup, seating arrangements and preparing registration areas.
• Join guests on the buses, ensuring everyone boards smoothly and distribute name tags during the journey to the venue.
• Welcome and guide guests upon arrival, offering assistance to create a positive and seamless experience.
• Coordinate with speakers, overseeing stage entrances, break schedules and transitions to keep the event running smoothly.
• Adapt to various logistical needs as they arise, providing flexible support to ensure a successful event.

Qualifications

• Fluent in both English and Spanish (spoken and written).
• Previous experience in event support, customer service or a similar role is preferred.
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent interpersonal skills and a warm welcoming demeanor.
• Ability to lift and move event materials as required.
• Flexibility and willingness to adapt to changing event needs.
• A valid driver’s license and a car is required.

Whats in it for You

Growth Opportunity : Join a rapidly growing company with 180 team members and offices in New York, Madrid and Marbella building AI that truly matters for business and finance.

Competitive Salary : In RavenPack we believe that your time and experience need to be fairly rewarded.

Continuous learning : We provide the support needed to grow within the team.

Innovation : Innovation is the key to our success so we encourage you to speak up and tell us about your vision.

Diversity is in our DNA! You will work in an international environment (over 29 nationalities and 24 languages spoken!)

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.

Key Skills

• Time Management
• Marketing
• Customer Service
• Google Docs
• Organizational skills
• Expense Management
• Hospitality Experience
• Upselling
• Event Planning
• Events Management
• Event Marketing
• Project Coordination

Experience : years

Vacancy : 1