Administrative Specialist

隆基绿能; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A leading renewable energy company is seeking an Administrative Specialist for its Madrid office. The successful candidate will execute administrative policies, manage day-to-day operations, and support budgeting processes. Proficiency in Microsoft Office, strong communication skills in Spanish and English, and good organizational abilities are essential. The role requires multitasking capabilities and basic administrative experience. This position offers a great opportunity to work in a dynamic environment while supporting the company's operations in Spain.

Formación

• Enrolled or graduated in Business Administration or related fields.
• Strong skills in Excel for budget analysis and expense tracking.
• Ability to communicate in both Spanish and English.
• Good organizational skills and multitasking abilities.
• Familiarity with local Spanish business practices is a plus.
• Basic administrative experience, such as internships, is preferred.

Responsabilidades

• Execute administration policies and office management.
• Manage day-to-day administrative activities.
• Oversee management of company-leased employee dormitories.
• Assist in compiling annual budget and monitor expenses.
• Support in visa invitation letter issuance.
• Provide support for meetings and events.
• Assist in vendor assessment and payment processes.

Conocimientos

Microsoft Office Suite

Excellent communication

Organizational abilities

Multitasking

Knowledge of Spanish regulations

Educación

Relevant degree or recent graduate

Descripción del empleo

Administrative Specialist – LONGi Madrid Office

Tasks and Responsibilities

1. Execute company’s administration policies, procedures and management including office management, fixed assets management, company car management, travel support such as ticket / hotel / accommodation, meeting / annual party events, team building, employee recognition and so on.
2. Manage day‑to‑day administration actives including office management, invoice process, purchasing, stationary, company car / mileages, fixed assets, accommodation management and access control.
3. Responsible for daily management of company‑leased employee dormitories, including arranging check‑ins, scheduling cleaning, procuring dormitory items, purchasing insurance, and coordinating lease renewals.
4. Assist in the compilation of the annual administrative budget, and monitor monthly administrative expenses and ensure accurate payment processing. Reconcile expense accounts and report any discrepancies to the supervisor.
5. Assist in the process of visa invitation letter issuance, coordinate with relevant departments and external parties.
6. Meetings or events support.
7. Support admin vendor assessment and selection as well as payment.

Requirements

1. Currently enrolled in a relevant degree program (e.g., Business Administration, Management, or related fields) or have recently graduated.
2. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Strong Excel skills are required for budget analysis and expense tracking.
3. Excellent communication skills in Spanish and English. Ability to communicate effectively with local suppliers and international teams.
4. Good organizational and multitasking abilities. Capable of handling multiple tasks simultaneously and meeting deadlines.
5. Knowledge of local Spanish business practices and regulations related to administration is an advantage.
6. Basic administrative experience, such as internships in an office environment, is preferred. Familiarity with administrative processes, including budgeting, procurement, and office management, is a plus.