Accounts Payable Operations Specialist

Mileway; San Sebastián de los Reyes; Híbrido; EUR 30.000 - 40.000; Jornada completa

Descripción de la vacante

A leading logistics real estate company in Spain seeks an Accounts Payable Operations Specialist. This role involves processing invoices, vendor management, and improving processes. The ideal candidate will have accounts payable experience, strong analytical skills, and English fluency, with German being a plus. The position offers a hybrid work model. Interested candidates should apply via the careers portal.

Formación

• Previous experience in Accounts Payable or similar field.
• Knowledge of basic accounting principles.
• Awareness of VAT and payment requirements.
• German language is highly preferred.
• Experience with an invoice management tool is an asset.

Responsabilidades

• Process vendor invoices for Corporate and OPEX expenses.
• Correct vendor invoices rejected during validation.
• Investigate issues with approved invoices transfer.
• Manage vendor requests and queries related to invoices.

Conocimientos

English fluency

Analytical skills

Attention to detail

Planning and organizing skills

Communication skills

Herramientas

Basware

Microsoft Office

Descripción del empleo

Working at Mileway

We offer an opportunity you simply won’t find anywhere else. In less than six years, Mileway has grown into Europe’s leader in last mile logistics real estate, with a 575-plus team across twenty-seven offices in ten countries.

We are looking for a detail-oriented professional to join as Accounts Payable Operations Specialist at our Valencia office.

The Accounts Payable team is an integral part of Mileway’s Corporate Operations function, and oversees the accurate and timely processing of corporate and property invoices across a portfolio of over 900 entities, and is playing a critical role by taking on accountability for the full invoice life cycle leading up to payment, ensuring that all payables are processed within the published SLAs and are in line with policies.

Our culture is fast-paced and highly international, with team members from more than 50 countries, bringing diverse perspectives and a “can-do” attitude to everything we do. While we have already achieved a lot, we’re only just getting started – our purpose is to be Europe’s leading provider of last mile logistics real estate, enabling businesses to thrive, driving sustainability forward, and shaping the cities of tomorrow. To get there, we live by our values: Drive, Trust, Grow, Together.

You’ll be based at our Valencia office. While we embrace a flexible approach to work, our policy requires working from the office three days a week. To support this, we provide a state-of-the-art technology package to keep you connected at all times.

What you will do:

• Vendor Invoice Processing
• Review, code, and process vendor invoices in Basware for Corporate, OPEX, service charge, non-recoverable and CAPEX invoices
• Correct vendor invoices that have been rejected during the validation and approval flow
• Investigate vendor invoices that have been fully approved but failed transfer to our ERP
• Raise disputes to vendors on incorrect invoices
• Escalate to Supervisor any issue that would prevent the timely processing of vendor invoices
• Management of Queries
• Action all vendor requests and internal queries related to the status of invoices received in the Accounts Payable functional mailboxes
• Vendor Management
• Create new vendors, update existing vendor database, perform callback
• Action debit balances to ensure funds are collected for the outstanding credit notes
• Perform vendor statement reconciliation and liaise with vendors/internal teams regarding aged open payables
• Process improvement
• Highlight any process related constraints to supervisor
• Ad-hoc
• Actively participate in ad-hoc projects, tasks
• Liaise with other internal/external teams to align/improve processes related to accounting

What you will bring:

• Previous experience in Accounts Payable or similar field
• Knowledge of basic accounting principles – Real Estate accounting knowledge would be an advantage
• Demonstrate awareness of requirements in respect of VAT and payments
• English fluency, German language is highly preferred
• Basware knowledge/experience will be an advantage
• Any other experience with an invoice management tool is an asset
• Strong analytical and numerical ability
• High level of attention to details
• Good planning and organizing skills - ability to manage multiple tasks and work under deadlines
• Good communication skills, team mindset
• Wish to work and grow in an international environment
• Good command of Microsoft Office tools

If this sounds like the right next step, we’d love to hear from you! Please submit your CV (and a short motivation) via our careers portal.

If you have any questions, please reach out to Thabile Khumalo at [e-mail].

Our vision is to be the number one gateway to urban communities. To get there, we live our values: Drive, Trust, Grow, Together.