Accounting & Administration Executive

Roiback; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A global travel services provider in Madrid is seeking an Accounting & Administration Executive. The role focuses on managing financial and administrative processes, particularly in supplier accounting and expense control. Candidates should have 2-3 years of experience in accounting roles and a strong command of English. Proficiency in Microsoft Excel and prior exposure to audit processes are also important. The position offers the chance to work in a diverse and multicultural environment with opportunities for career development.

Servicios

Multicultural environment

Career development opportunities

Strong business relationships

Formación

• 2-3 years in accounting or finance roles involving supplier management.
• Experience with invoice posting and payment coordination is essential.
• Familiarity with internal or external audit processes is a plus.

Responsabilidades

• Coordinate and schedule supplier payments.
• Maintain records of employee travel expenses.
• Ensure accurate recording of all company expenses.
• Support internal and external audits with documentation.

Conocimientos

Interpersonal and communication skills

Analytical skills

Organizational abilities

Attention to detail

Proficiency in Excel and Word

Good command of English

Herramientas

SAGE X3

Descripción del empleo

JOB DESCRIPTION

The purpose of this role is to ensure the accurate and efficient management of the company’s financial and administrative processes, with a particular focus on supplier accounting, payments and expense control.

This position plays a key role in maintaining the integrity of financial statement, ensuring compliance with internal and external audit standards, and supporting the Finance Department through proactive coordination with other teams.

By guaranteeing that all accounting activities (including invoice processing, provisions and reconciliations) are completed in a timely and compliant manner, the Accounting & Administration Executive contribute directly to the company’s financial reliability, operational efficiency and overall business performance.

Accountabilities

• Coordination and scheduling of supplier payments, ensuring timely and accurate financial disbursements through the implementation of efficient systems and process oversight.
• Maintain precise and timely records of business travel expenses of employees.
• Allocate all payments correctly to invoices / supplier accounts and ensure accurate tracking of open balances.
• Ensure accurate recording of all company expenses, including invoices and provisions.
• Support internal and external audits by providing the required documentation and reconciliations.
• Management and coordination with the different teams of the internal controls required on a monthly basis.

Skills

• Strong interpersonal and communication skills.
• Solid analytical skills and ability to manage multiple priorities.
• Understanding of internal and / or external audit controls.
• Strong organizational and problem‑solving abilities.
• Accuracy and attention to detail in accounting records.

Support, collaboration and coordination with other teams.

• Proficiency in Microsoft Excel and Word, with the ability to create and manage financial reports and documentation efficiently.
• Good command of written and spoken English, enabling effective communication with suppliers and colleagues of the Group.

Experience

• Minimum 2‑3 years in accounting or finance roles involving supplier management, invoice posting, and payment coordination.
• Previous experience within internal or external audit processes is highly valued.

Familiarity with ERP (SAGE X3)

At HBX Group, we believe that diversity drives innovation and makes travel a force for good. We're committed to creating an inclusive workplace where everyone feels valued and respected, embracing different backgrounds, perspectives and talents. Join us and be part of a team where diversity and equal opportunities really do make a difference.

You will have the opportunity to work for a company that is going through significant change in becoming the world´s leading travel services provider. We are looking for people that are ready to ride the wave in this exciting journey.

Benefits

• Within an innovative, engaging and multicultural environment.
• Opportunity to build strong and lasting business relationships and friendships from around the world.
• Opportunity in developing your career locally or within one of our beautiful working locations across the globe.