Workplace Experience Assistant

Proxima Fusion; München; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A company focused on sustainable energy in Munich seeks a People & Workplace Assistant to manage office operations and optimize the workplace environment. You'll coordinate vendor services, support events, and ensure smooth daily operations. Candidates need strong organizational and communication skills, fluency in German and English, and experience in office operations. A proactive service mindset is essential to succeed in this vibrant team-focused environment.

Leistungen

Work on complex tech challenges in sustainable energy

Collaborate with accomplished individuals

Opportunity for personal and professional growth

Qualifikationen

• Experience in workplace/office operations, hospitality, or administrative roles.
• Strong service mindset, proactive in ensuring smooth operations.
• Excellent organizational skills with a hands-on mentality.

Aufgaben

• Manage the day-to-day workplace environment across the sites.
• Act as the first point of contact for workplace needs.
• Coordinate site-related vendors and service partners.
• Handle office logistics including inventory and meeting room setup.
• Support onboarding days, team events, and community-building activities.
• Maintain clear workplace documentation and continuously improve operations.
• Assist with site moves, projects, and equipment rollouts.

Kenntnisse

Workplace operations experience

Service mindset

Organizational skills

Communication skills

Problem-solving mindset

Fluent in German (C1)

Fluent in English (C1)

Jobbeschreibung

WHO WE ARE

At Proxima Fusion, we’re driven by a bold mission – to redefine the future of sustainable energy. Our unique concept, built upon the groundbreaking W7-X stellarator and the latest advances in technology, paves the way for commercially viable fusion power plants.

What’s more, our work in stellarator optimization, powered by cutting-edge computation and machine learning, is propelling us into uncharted territories of fusion technology. New higher performance design points are unlocked by high temperature superconducting magnets.

To fully grasp this huge opportunity, we’re building a team of extremely dedicated and passionate people who come together driving something extraordinary, radically transforming technology in the world.

WHY JOIN PROXIMA FUSION

• You will get to work on some of the most complex tech challenges to bring abundant, safe, clean energy to the world.

• You'll get to join and learn from an exceptional selection of accomplished and driven individuals.

• Do your life’s best work and enjoy the journey.

• Get to show that big things are possible in Europe when you assemble the best talent.

YOUR IMPACT

As our People & Workplace Assistant, you will ensure that our office operations run smoothly and efficiently. You will be responsible for creating and maintaining a well functioning and pleasant office environment, while supporting team members and visitors with professionalism and care.

WHAT YOU WILL DO

• Own the day-to-day workplace environment across our sites.
  Making sure offices are welcoming, functional, safe and well-run.

• Be the first point of contact for visitors & workplace needs (access, supplies, repairs etc.)

• Manage and coordinate all site-related vendors and service partners (cleaning, maintenance, catering, facilities), covering scheduling, quality control, and basic contract follow-up, and flex into non-technical procurement for office and lab teams (e.g. consumables, services, logistics) whenever the organization needs extra hands.

• Run office logistics end-to-end: Ordering, inventory, mail/shipping, meeting room setup, and smooth onsite support for teams.

• Support moments that matter - Onboarding days, team events, all-hands meeting and small rituals that build community.

• Maintain clear workplace documentation and checklists (site guides & emergency info) and continuously improve how things work.

• Support moves/changes/projects like desk reconfigurations, new equipment rollouts, light refurbishments or site expansions.

• Partner closely with the People, IT and lab/ops teams to keep the workplace aligned with how our teams actually operate.

• Some travelling across our sites in the UK & Switzerland might be required.

WHO YOU ARE

• Experienced in workplace/office ops, hospitality and/or administrative roles

• Strong service mindset: You enjoy making things run smoothly for others.

• Organized, hands-on mentality and comfortable juggling multiple priorities.

• Great communicator with vendors and teammates; proactive about spotting problems early.

• German Fluent (C1) - daily communication with vendors, ordering, coordination.

• English Fluent (C1) - internal communication and written updates.

INTERVIEW PROCESS

• Recruiter Interview (30-60 min)

• Technical Screening (30 min)

• Technical Panel (3x60 min)

• CEO call (30 min)

At Proxima Fusion, our mission is bold: making limitless clean energy a reality. To get there, we need a high-performing, diverse team that brings different perspectives, challenges assumptions, and builds together with purpose. We know that diversity of thought and experience leads to better ideas, stronger execution, and a more resilient team. We don’t look at how you identify, what you look like, who you choose to worship or what ethnicity you are. We care about what you can bring to the table.