Personal Assistant Global Quality Assurance (m / f / d)

METRO / MAKRO; Düsseldorf; Hybrid; EUR 50.000 - 70.000; Vollzeit

Zusammenfassung

A leading company in the retail sector seeks an Executive Administrative Support candidate to facilitate the administrative functions for senior leadership. This role involves managing calendars, coordinating departmental activities, and supporting financial tasks. The ideal applicant should demonstrate excellent proficiency with Microsoft Office and exceptional organizational and interpersonal skills, while thriving in a fast-paced environment.

Leistungen

Flexible working hours

30 days of holidays

Health days and medical care

Gym and sports classes access

Discounted meals

Company pension plan

Daycare centers for children

Qualifikationen

• Experience supporting senior leadership or project coordination.
• Proficient in English and German, both written and spoken.
• Strong organizational skills and attention to detail.

Aufgaben

• Manage SVP's schedule, communications, and meeting minutes.
• Assist with budgeting, cost tracking, and invoice processing.
• Prepare high-quality presentations and reports for leadership.

Kenntnisse

Microsoft Office 365

SAP

Interpersonal Skills

Quality Assurance

Organizational Skills

Emotional Intelligence

Solution-oriented Mindset

Jobbeschreibung

The successful candidate will manage executive-level administrative responsibilities coordinate department-wide organizational activities and act as a key point of contact between the SVP and both internal and external stakeholders.

Key Responsibilities

• Manage the SVPs schedule meetings travel communications and meeting minutes
• Track and ensure follow-ups on key actions and deadlines.
• Act as a liaison between the SVP and both internal and external stakeholders.
• Handle administrative and organizational tasks for the GQA department.
• Assist with budgeting cost tracking and financial planning for the department
• Handle invoice processing for suppliers authorities and service providers.
• Prepare high-quality presentations reports and documents for senior leadership
• Organize departmental events including summits workshops and team gatherings.
• Keep GQA pages on United and SharePoint up to date and well-maintained.
• Support internal communications to ensure clear and consistent messaging.

Qualifications :

• Proven experience supporting senior leadership or project coordination in a fast-paced environment.
• Strong proficiency in Microsoft Office 365 (Outlook PowerPoint Excel Word) SAP and virtual collaboration tools (e.g. Teams SharePoint).
• Excellent command of English and German both written and spoken.
• Strong organizational skills with attention to detail and the ability to manage multiple priorities.
• High level of discretion and professionalism in handling confidential information.
• Proactive solution-oriented mindset with the ability to anticipate needs and act independently.
• Strong interpersonal skills emotional intelligence and cultural sensitivity.
• Resilience and the ability to remain composed under pressure.

Additional Information :

What We Offer

• Work-life balance : Flexible working hours with the option of mobile working in agreement with your line manager 30 days of holidays.
• Training : A comprehensive training offer via our own training center or externally.
• Well-being : Health days with lots of health checks and information about your well-being company medical care including a range of preventive services such as flu shots OTHEB employee assistance program.
• Exciting life on campus : Free gym and sports classes Rioba coffee bar canteen with discounted meals for employees many campus events.
• Discounts : discounted Jobticket as well as discounts in our wholesale stores and at many partner companies.
• Comfort : Good transport connections free parking spaces JobBike.
• Company pension plan : You will receive a contribution to your company pension.
• Family driven : Three daycare centers for children on campus support of holiday camps for children of employees.

Remote Work : Employment Type :

Full-time

Key Skills

Microsoft Office,Quality Assurance,Data Entry,Food Industry,Microsoft Word,Minitab,Office Experience,Quality Control,cGMP,Administrative Experience,Plant Management,HACCP

Experience : years

Vacancy : 1