Office Manager Receptionist (mfd)

Caseware; Düsseldorf; Vor Ort; EUR 30.000 - 45.000; Teilzeit

Zusammenfassung

A pioneering fintech company in Düsseldorf is seeking an Office Manager & Receptionist to ensure smooth operations and provide administrative support. You will welcome clients and visitors, manage office supplies, and organize events. This part-time position offers flexibility and competitive compensation. Ideal candidates have experience in office administration and excellent communication skills.

Leistungen

Flexible work options

Health insurance

Retirement plans

Qualifikationen

• Relevant experience in office administration or similar roles.
• Strong written and verbal communication skills.
• Attention to detail and structured approach.

Aufgaben

• Ensure smooth daily office operations and a welcoming environment.
• Organize parking spaces, access cards, and storage facilities.
• Coordinate client visits and internal events.

Kenntnisse

Office administration experience

Procurement and vendor coordination

Customer service

Excellent communication skills

Time management and organizational skills

Jobbeschreibung

Overview

Caseware is one of Canada’s original fintech companies, with over 30 years in the global audit and accounting software industry. We serve more than 500,000 users across 130 countries and are available in 16 languages. Caseware Germany is seeking an Office Manager & Receptionist to join our team in a highly visible, front-facing role. You will help ensure the office runs smoothly, remain a welcoming place for employees, clients, and visitors, oversee office operations, provide administrative support, and contribute to a professional and positive workplace experience.

This role is offered on a part-time basis (minimum 30 hours per week) with the option of full-time employment.

Responsibilities

• Office & Reception: Ensure smooth daily office operations and a professional work environment; welcome, greet, and assist visitors, clients, and business partners; coordinate office facilities, supplies, and external service providers; manage office supplies, monitor inventory, and handle procurement processes; oversee safety and security requirements (fire safety, access control, alarm systems); provide remote support for the Stuttgart office from the Düsseldorf headquarters.
• Administrative Support: Serve as the central contact person for employees regarding office-related and administrative matters; organize parking spaces, access cards, and storage facilities; support cost tracking and assist with invoice processing for office operations; collaborate with People Operations on internal communication and employee events.
• Events & Client Care: Organize and coordinate client visits, business lunches, and external meetings; assist with planning and execution of internal company events and employee gatherings; contribute to a positive employee and client experience through professional, service-oriented support.

Qualifications

• Relevant experience in office administration, executive support, or a similar role.
• Solid understanding of procurement, vendor coordination, facility operations, and customer service.
• Excellent written and verbal communication skills in a professional environment.
• High attention to detail with a structured and solution-oriented approach.
• Strong time management, organizational, and project coordination skills.
• Proactive self-starter with ownership, able to provide quick solutions while keeping long-term objectives in mind.
• Flexibility and occasional willingness to travel to Stuttgart if required.
• Ability to handle multiple priorities in a fast-paced, deadline-driven environment.
• Collaborative mindset, comfortable interacting with colleagues at all levels, including direct interaction with the Managing Director.
• IC (Interim/Immediate Candidate) experience or as stated in the posting, if applicable.

What’s in it for you

• Innovation at our core: work with cutting-edge technology in accounting and financial reporting.
• A collaborative culture where ideas are valued and knowledge sharing is encouraged within an inclusive team.
• Work-life balance with flexible work options, remote opportunities, and generous time-off policies.
• Competitive compensation, including salary and comprehensive benefits (health insurance and retirement plans).
• Impactful work: your contributions affect how clients manage financial processes and drive their success.
• Recognition and career growth opportunities through recognition programs and performance-based rewards.
• Global opportunities: work on international projects with a diverse global team.

About Caseware

Caseware’s cutting-edge software products are designed for accounting firms, corporations, and teams, fostering collaboration, innovation, and continuous improvement of our suite of products. With a customer-focused mindset, we are building technology that shapes the future of audits, financial reporting, and financial data analytics. A recent strategic investment from Hg Capital in 2020 has positioned us for the next growth phase, doubling down on people and products that have driven our success. We uphold the value Many Voices One Team and welcome candidates from diverse backgrounds. If you require accommodations or have questions during the application or interview process, please email our People Operations team at the listed contact point.

Background Check

Any candidates who receive an offer will be required to complete a background check, typically including Identity Verification and Criminal Record Check. Executives and Senior Managers may undergo a Soft Credit Check. Residents of the Netherlands and Germany are excluded from background checks via the standard process described here.

Security and Fraud

We take candidate security seriously. All legitimate communications come from official email addresses, and our positions are listed on reputable job boards and our website. We will NEVER ask for payment or financial information. If you receive an unsolicited job offer, proceed with extreme caution.

Required Experience

IC