Office Manager – Operational & Administrative Excellence (all genders)

Marco Sigismund; Berlin; Hybrid; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A renowned health product company in Berlin is seeking an Office Manager to ensure smooth daily operations. The role includes managing day-to-day tasks for over 350 employees, acting as the receptionist, and overseeing vendor communications. Candidates should have significant experience in office management, exceptional administrative skills, and the ability to communicate effectively in English and German. Excellent perks and a hybrid work model offered.

Leistungen

Discount on all products

28 days paid time off

Urban Sports Club membership

Language courses financed by the company

Access to organic teas and superfoods

Qualifikationen

• Professional experience in administration or office management.
• Experience in managing large office spaces is a plus.
• Good communication skills in English and German.

Aufgaben

• Manage day-to-day office operations for over 350 people.
• Serve as the first point of contact for visitors and suppliers.
• Coordinate external service providers and office infrastructure.

Kenntnisse

Office management experience

Administrative skills

Communication skills in English and German

Jobbeschreibung

Overview

As our Office Manager, you will ensure that our office runs smoothly, safely, and efficiently. This is a hands-on role: you will take full ownership of the spaces, routines, and resources that keep our daily office life running, while bringing a solution-oriented mindset to every task. We are looking for someone who can handle administrative and classic office management tasks confidently and independently from day one. While we will support onboarding for event and workspace setup or move planning, your core focus will be operational excellence.

Responsibilities

• Managing day-to-day office operations for more than 350 people, including calendar coordination, meeting scheduling, filing, correspondence, and general administrative tasks
• Being regularly present at the reception desk, serving as the first point of contact for visitors, suppliers, and candidates, while also handling ongoing back-office tasks
• Managing invoices, contracts, and documents, ensuring accurate and structured record-keeping
• Coordinating external service providers and vendors, including quote requests, commissioning, and ongoing communication
• Organizing and administering office infrastructure, including office supplies, event planning, catering, access cards, and workplace setup
• Collaborating closely with our Office Management team of three to continuously improve workflows, support internal teams, and foster a culture of operational excellence and sustainability

Qualifications

• You have professional experience in administration, office management, reception, or front desk, and can handle operational, classic administrative office management tasks confidently and independently
• You should have experience working in large office spaces and managing their operations – know-how in office expansions or multi-site operations is a big plus!
• You embody an open, helpful nature, combined with an independent working style and a strong desire to take ownership of your tasks and projects
• You bring interest to learn about office safety & security management, office space and furniture planning, and facility maintenance
• You have very good communication skills in both English and German, and you\'re available for 40 hours per week starting as soon as possible

What We Offer

• An appealing discount on all of our products – from essential oils to vitamins & nutrients
• We offer 28 days of paid time off per year plus up to 5 days off between Christmas and New Year
• The Urban Sports Club membership, Swapfiets bike rental and a subsidy for the BVG ticket
• A healthy balance is important to us: we offer a hybrid work model and 'workation'
• We offer German and English language courses – financed entirely by us!
• Receive various discounts of up to more than 50 percent on attractive brands such as Flaconi, Bosch, Apple or Expedia
• You will be given real ownership and plenty of room for new initiatives, as well as the opportunity to contribute your expertise and implement your great ideas
• Inviting office spaces with access to plenty of organic teas and superfoods from around the world
• We like to celebrate each other! Regular tea & office parties, Christmas and summer feasts and various influencer events such as Women\'s Day

Contact

Sabrina Thome

About Us

Sunday Natural emerged from a long-standing passion and research in the fields of health, healing, and personal growth. The lack of natural, high-quality products on the market was the original motivation for founding Sunday Natural in 2013. We aim to produce the products we ourselves would love to buy – as natural as possible, absolutely pure, free from any additives, and of the highest quality. In a strategic partnership with CVC, Sunday Natural is now one of Germany\'s most renowned quality manufacturers, with its own research and development department in Berlin. For the continuous improvement of our products, we collaborate with selected research institutes, scientists, therapists, farmers, and professional associations.

We take our ecological responsibility very seriously: that’s why the majority of our product range is vegan. We also take an innovative approach to packaging: most of our products are packaged in glass, making them almost entirely recyclable.

Our diverse team in Berlin consists of over 290 employees from more than 40 nationalities and continues to grow – but at a sustainable pace. Our goal is to foster a collaborative, supportive, and inclusive work environment with a diverse group of motivated, talented, and visionary team members.

We highly value equality of opportunity and inclusivity, and we would like to particularly encourage women and candidates from under-represented backgrounds to apply, even if you don’t match with 100% of the requirements.