Executive assistant (50%-100%) (m/f/d)

ng-voice GmbH; Hamburg; Hybrid; EUR 35.000 - 55.000; Vollzeit

Zusammenfassung

Join a vibrant team at a software-driven mobile network company in Hamburg as an Executive Assistant. You'll support senior executives, manage their busy schedules, and tackle complex administrative tasks. We prioritize work-life balance and nurture a diverse and innovative workplace culture.

Leistungen

Flexible working hours

Mobility benefit

Fitness benefit

Language class benefit

Wellness benefit

Home office budget

Qualifikationen

• Experience in supporting senior management.
• Ability to perform well in dynamic environments.
• Discretion and confidentiality.

Aufgaben

• Manage busy calendars and arrange travel.
• Point of contact among executives and clients.
• Prepare presentations and documents for meetings.

Kenntnisse

Organizational skills

Interpersonal skills

Communication skills

Problem-solving

Attention to detail

Fluency in German

Fluency in English

Tools

G-Suite

Microsoft 365

Slack

Confluence

Zoom

Personio

Spendesk

Jobbeschreibung

About Us

Committed to building the next generation of 100% software-based mobile networks, ng-voice is creating innovative mobile infrastructure solutions and making them accessible for operators and enterprises that want to deploy future-proof networks.

We’re looking for a skilled and experienced Executive Assistant — ideally based in Hamburg — to support our CEO, COO, and CTO. The role can be structured as part-time (from 50%) up to full-time (100%), depending on your availability and preferences.

Tasks

What your day-to-day might look like:

1. Manage proactively busy calendars, arrange international and local travel, and provide high-quality support under tight deadlines
2. Act as the point of contact among executives, employees, clients, and other external partners
3. Independently manage different workstreams and help to solve complex problems to support the management team
4. Communicate with internal and external teams on deadlines and project progress
5. Prepare client presentations and internal board meetings (e.g., compile briefing material)
6. Research and compile data to prepare documents for review and presentation by boards of directors, committees, and executives
7. File and retrieve corporate records, documents, and reports
8. Work closely with our Office Management team to oversee duties at both office locations and provide general administrative support
9. Open, sort, and distribute incoming faxes, emails, and other correspondence

Requirements

What we are ideally looking for:

1. Excellent organizational, interpersonal, communication, and team skills
2. Resourceful, detail-oriented, able to solve complex problems independently with a positive "can do" attitude
3. High level of energy and motivation; ability to perform well in a highly dynamic, rapidly changing environment and adapt quickly to changing priorities
4. Ability to take ownership of processes and projects
5. Experience in an administrative role supporting senior management
6. Familiarity with various software, including word processing, spreadsheets, databases, and presentation software
7. Discretion and confidentiality
8. Professional level verbal and written communication skills
9. Fluent in German and English (C1-C2); other languages are a plus

Even better if you have

• Experience with G-Suite, Personio, Spendesk, Confluence, Slack, Microsoft 365, Zoom

Benefits

A little more about our culture and why you should join:

• Work-Life-Balance is a priority: Flexible working that suits you — we live and breathe a hybrid remote culture and don't mind where and when you work
• We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills in a traditionally not very diverse industry
• We offer the culture of a fast-growing start-up with the maturity of an enterprise company
• We are more interested in your experience and knowledge than formal degrees
• Entrepreneurial culture and flat hierarchies
• Mobility benefit, fitness benefit, language class benefit, and wellness benefit (for full-time employees)
• Home office budget (for full-time employees)

Equal Opportunity Statement

ng-voice is an equal opportunity employer. We believe demographic characteristics and diverse experiences that have nurtured unique viewpoints benefit our growth and performance. We value each person and their different backgrounds as a whole.

Hope we caught your attention; we look forward to getting to know you!

Disclaimer

Even if you do not meet 100% of the requirements, if you think this role is a good match for you, please apply. We would love to be in touch!

Please note that we are currently not collaborating with agencies, and any profile received will not be considered.