Unity jobs in Canada

Position Summary: The Administrative Assistant plays a pivotal role in supporting the Unity Prayer Ministry team by providing comprehensive administrative, organizational and project support to UPM Senior Managers. The ideal candidate is a highly organized and detail-oriented individual with exceptional communication and interpersonal skills, capable of handling multiple priorities in a dynamic environment.

Essential Job Functions

• Serve as first line and primary point of contact for UPM; act as liaison with other departments to ensure smooth communication and alignment of goals.
• Perform administrative duties to include but not limited to:
• Manage calendars, appointments, and meetings, attending and taking notes when required
• Administer workflow in Paycom HRIS limited to Time Management
• Prepare documents, reports and presentations; maintain accurate and comprehensive records systems
• Provide excellent customer service by effectively managing communications across multiple channels; coordinating and assisting with special events and employee engagements.
• Adhere to strict confidentiality protocols, respecting the privacy and anonymity of individuals seeking prayer and handling sensitive information with utmost care.
• Support departmental and UWH-wide initiatives.
• Demonstrate regular and reliable attendance, adhering to assigned schedule and utilizing electronic time management system. This is not a remote position although you are able to work from home on occasion with your supervisor’s approval.
• Adhere to all company and departmental policies and procedures per the guidebook including all safety requirements.
• Utilize electronic time management system to input time, attendance and paid time off requests.
  

Non-Essential Job Functions

• Support other divisions and administrative assistants, as requested.
• Attend meetings and take minutes to distribute, as assigned.
• Participate in organizational planning and/or attend special events.
• Communicate and appropriately act on behalf of the senior manager when necessary.
  
  

Competencies

• Work collaboratively with senior managers and team members to ensure efficient operations and seamless service. Troubleshoot proactively and implement solutions.
• Prioritize and effectively manage multiple projects, ensuring accuracy and maintaining regular communication to meet strict deadlines.
  
  

Education

• High School Diploma or GED equivalent required.
• Associate’s degree preferred.
  
  

Experience

• Three years current executive administration experience.
• Two years demonstrated project coordination experience.
• Advanced organizational and multi-tasking skills with a keen eye for detail.
• Outstanding, articulate written, verbal and interpersonal communication skills.
• Ability to appropriately interact with all levels within the organization, the Board of Directors, and external donors or constituents and maintain calm demeanor in all circumstances.
• Proven experience operating effectively under limited supervision.
• Familiar with contact center environment.
  
  

Computer Skills

• Advanced end user of MS Office Suite: Word, Excel, Outlook, PowerPoint, and Teams.
• Advanced use of computer, device applications, and social media.
  
  

Requirements

Physical/Mental Requirements:

N/A Not Applicable Activity - Not applicable to this occupation

O Occasionally Position requires this activity up to 33% of the time (02.5 or < hrs/day)

F Frequently Position requires this activity up to 33% of the time (02.5-5.5 hrs/day)

C Constantly Position requires this activity more than 66% of the time (5.5+ hrs/day)

C Inside Work

N/A Outside Work

N/A Excessive Noise

F Sitting/Workstation

C Use of Hands/Fingers

O Climb - Stairs/Ladders

F Lifting: Max. 25 lbs Individually

O Traveling

N/A Exposure to Hazards

C Read/See

N/A Exposure to Temperatures

C Talk/Communicate

F Standing/Walking

• N/A Taste/Smell
  
  

O Stoop/Kneel/Crouch/Crawl

N/A Operate Equipment/Company Vehicles

C Operate Computers

(List Equipment Type): Copier, Fax, Printer, Telephone System

N/A Personal Protective Equipment

Work Environment: Office Environment

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.