Office Assistant jobs in United States

Our client, in Moncton is seeking a bilingual (French / English) Office Administrator to support their operations, financial reporting, and team coordination. This is a diverse role suited to someone organized, proactive, and detail-oriented, with the ability to manage multiple priorities in a collaborative environment.

• Coordinate daily administrative operations, schedules, and project timelines
• Organize team meetings, manage staff calendars, and track timesheets and vacation schedules
• Support HR and recruitment activities, including posting jobs, screening resumes, and onboarding new hires
• Maintain office systems, supplies, and vendor relationships; handle deliveries and visitor greetings
• Prepare correspondence and documentation in French and English
• Assist with bookkeeping tasks such as invoices, payments, and monthly reporting using Sage (potential transition to QuickBooks)
• Update the firm’s website and coordinate photo shoots for completed projects
• Help implement a new time-tracking platform and optimize internal workflows

• Fluent in French and English, with strong writing and communication skills
• Proven experience in administrative support or office coordination
• Proficient with Microsoft Office; experience with Sage or QuickBooks an asset
• Strong attention to detail, multitasking ability, and problem-solving skills

Join a creative and collaborative firm where your administrative expertise will play a key role in supporting our team and ensuring smooth day-to-day operations.

If interested in this opportunity, please apply online by clicking the Apply Now button.

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous / Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.