Administrative Support

University Health Network; Toronto; On-site; CAD 60,000 - 80,000; Part time

Job summary

A leading healthcare organization in Toronto is looking for an Administrative Support professional to provide essential support in a medical environment. This permanent part-time role requires skills in Microsoft Office and strong organizational abilities, offering flexibility and benefits in a collaborative team setting.

Benefits

Competitive offer packages

Flexible work environment

Corporate discounts on travel, restaurants, and more

Access to various pension plans

Qualifications

• Minimum typing speed of 60 w.p.m.
• Experience/advanced knowledge in Microsoft Office.
• Ability to work independently and prioritize workload.

Responsibilities

• Provide administrative support including processing communications.
• Type confidential reports and arrange meetings.
• Monitor office supplies and manage financial requisitions.

Skills

Advanced Microsoft Word

Excel

Outlook

Good communication skills

Organizational skills

Education

High school diploma

Administrative Support certificate / diploma

Job description

Union: SEIU-Clerical

Number of Vacancies: 1

Site: UHN Reactivation Care Centre 82 Buttonwood Ave York ON M6M 2J5

Department: Transitional Care Program

Reports to: Program Services Manager

Hours: 0.4FTE 15 hours / weekly

Wage Range: $32.61 - $34.06 per hour (Start rate non-negotiable and determined in accordance with collective agreement requirements)

Shifts: Monday, Wednesday and Friday 3:00pm – 8:00pm; flexibility required for weekdays and weekends; opportunity to pick up additional shifts

Status: Permanent Part-Time

Posting Date: October 23 2025

Closing Date: October 31 2025

Position Summary

Providing administrative support to the manager and / or department / unit team.

Duties

• Provide administrative support to the manager and / or team including processing of all incoming and outgoing communication including mail correspondence, minutes, forms, etc.
• Type confidential reports including Performance Evaluations.
• Arrange and coordinate meetings; take and type minutes.
• Set-up and maintain departmental files.
• Monitor the need for office supplies.
• Track & process financial requisitions / orders and payroll information as required.
• Perform other administrative duties as assigned if not in contradiction with job purpose.
• Be aware of conditions and measures that may affect the safety of patients, residents, students, employees, volunteers, physicians and visitors including :
• Compliance with the safety standards of the hospital and applicable legislation
• Identification and prevention of safety issues and problems
• Taking corrective action where possible
• Attendance at safety meetings / training / updates in accordance with the Centre's standards
• Ability to work in a manner that exemplifies the core values of West Park: Excellence, Respect, Trust, Collaboration, and Accountability
• Evidence of good performance history and attendance record

Qualifications

• High school diploma
• Administrative Support certificate / diploma or a minimum 2 years office experience
• Experience in a health care setting is preferred
• Advanced Microsoft Word, Excel and Outlook
• Intermediate MS PowerPoint
• Minimum typing speed 60 w.p.m.
• Good mathematical abilities
• Good interpersonal, organizational and communication skills (both written and verbal)
• Ability to work independently without supervision
• Ability to prioritize workload within a multi-task environment with multiple demands
• Evidence of satisfactory attendance and punctuality

Additional Information

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work : No

Employment Type : Contract

Key Skills

Business Intelligence, Car Driving, Analysis, Android, Fireworks

Experience : years

Vacancy : 1