Administrative Assistant

Service Corporation International; Regina; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading funeral service provider in Regina seeks an Administrative Support Associate to manage scheduling, client inquiries, and office supplies. The ideal candidate should have a high school diploma, 3 years of relevant experience, and strong computer and communication skills. This position offers an opportunity to contribute to a compassionate environment and support essential services.

Qualifications

• 3 years of experience in a customer-focused environment.
• Typing speed of 40 – 60 wpm required.
• Ability to handle confidential information discreetly.

Responsibilities

• Schedule meetings and make travel arrangements.
• Administer HR processes and maintain office supplies.
• Process accounts payable and respond to inquiries.

Skills

Advanced computer skills

Effective communication skills

Compassion and integrity

Office equipment knowledge

Education

High school diploma or equivalent

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Respond to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Postal Code: S4N 7B9 Category (Portal Searching): Administration and Clerical Job Location: CA-SK - Regina