administrative specialist - medical

D. NANDI PROFESSIONAL CORPORATION O / A MISSION MEDICAL; Calgary; On-site; CAD 30,000 - 60,000; Full time

Job summary

A medical practice in Calgary is seeking an office coordinator to handle communication with patients, manage appointments, and maintain the filing system. The ideal candidate has a non-university diploma and experience in a physician's office. Proficiency in MS Office is required. This permanent position offers 32 to 40 hours of work per week with support for newcomers and Indigenous communities.

Qualifications

• 2 years to less than 3 years of experience required.
• Ability to maintain filing system and perform data entry.
• Must be able to work under pressure in a fast-paced environment.

Responsibilities

• Coordinate the flow of information.
• Interview patients to obtain case histories.
• Schedule and confirm appointments.
• Train staff in procedures and in the use of current software.
• Maintain inventory and order supplies.

Skills

Accurate

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Initiative

Organized

Reliability

Team player

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

MS Word

MS Excel

MS Windows

MS Outlook

Job description

Qualifications

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience: 2 years to less than 3 years

Work Setting

• Physician's office

Tasks

• Coordinate the flow of information
• Interview patients to obtain case histories
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Train staff in procedures and in use of current software
• Complete insurance and other claim forms
• Maintain filing system
• Order supplies and maintain inventory
• Determine and establish office procedures and routines
• Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
• Initiate and maintain confidential medical files and records
• Perform data entry
• Provide customer service

Computer and technology knowledge

• MS Word
• MS Excel
• MS Windows
• MS Outlook

Area of work experience

• Charts, tables, graphs and diagrams
• Correspondence
• Invoices
• Reports and records

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail
• Large caseload

Personal suitability

• Accurate
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Initiative
• Organized
• Reliability
• Team player

Support for newcomers and refugees

• Supports newcomers and / or refugees with foreign credential recognition

Support for Indigenous people

• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations

Work Term: Permanent

Work Language: English

Hours: 32 to 40 hours per week