Facilities Management jobs in Canada

Business Officer

Date Posted : 07 / 22 / 2025

Req ID : 44407

Faculty / Division : Faculty of Arts & Science

Department : Centre for Entrepreneurship

Campus : St. George (Downtown Toronto)

Position Number : 00049138

Description : About us :

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity :

The Centre for Entrepreneurship is the hub for innovation and entrepreneurship-related academic courses, co-curricular programs, and venture incubation and acceleration in the Faculty of Arts & Science. Located in the Schwarz Reisman Innovation Campus West Building, the Centre works collaboratively with academic departments, college programs, centres, institutes and schools to serve undergraduate students, graduate students, faculty and alumni.

Under the general direction of the Executive Director, the Business Officer is responsible for overseeing the Centre of Entrepreneurship's business andfinancial resources, budgeting and payroll, human resources and facilities.

Business and financial responsibilities of the role include financial administration, financial analysis, updating and maintaining the budget model, forecasting, reconciliation, payroll, and human resources activities in order to support the daily operations of the Centre. The Business Officer will review and identify efficiencies to improve financial, business and administrative processes by leveraging technology and other solutions to improve workflow. Additionally, the incumbent will identify and anticipate the financial and operational needs of the unit and will provide well-informed recommendations for consideration to the Executive Director.

The Business Officer is proactive and customer service-oriented with strong interpersonal skills, sound judgment, and decision-making skills.

Your responsibilities will include :

Forecasting, planning and monitoring multiple complex budgets

Making recommendations on budget allocations involving multiple sources of revenue and / or recoveries

Monitoring department budget to ensure expenditures remain within budgeted allocations

Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements

Implementing plans and process improvements for financial administration activities

Processing and issuing invoices

Processing payroll

Essential Qualifications :

Bachelor's Degree in business administration, commerce, accounting, finance, or an acceptable combination of equivalent experience.

Minimum four years of financial and business management experience, financial administration, financial analysis, updating and maintaining a budget model, forecasting, monitoring expenditure, reconciliation, payroll, and human resources activities.

Minimum of four years’ experience managing a complex work unit, including financial oversight and administration. This includes planning and preparing detailed operating budgets, managing POS systems and research grants, forecasting and analyzing financial data, and preparing financial reports.

Experience overseeing administrative operations including financial management, human resources administration, and processing financial and payroll transactions is required.

Demonstrated experience monitoring and reconciling financial activity and payroll distribution, as well as producing financial statements

Experience maintaining financial and personnel records, and with the University’s financial / payroll and HR policies, or other similar policies.

Experience with policies and procedures related to academic and administrative collective agreements and other similar unionized groups.

Experience working with procurement services, and negotiating terms and drafting contracts with external contractors and vendors.

Advanced skills working in FIS and HRIS, or similar administrative systems.

Demonstrated advanced skills in Microsoft Office (e.g. Word, Excel, Access, PowerPoint, and Outlook) and databases.

Excellent organizational, planning, and time-management skills, with ability to adapt to changing priorities.

Must demonstrate excellent communication skills, including active listening, clarity and conciseness

Aptitude for numbers and analyses, be able tomulti-task, and has solid problem-solving skills.

Demonstrated experience handling highly sensitive and confidential information with discretion, ensuring strict compliance with confidentiality requirements.

Experience supervising staff members

To be successful in this role you will be :

Accountable

Communicator

Meticulous

Proactive

Resourceful

Team player

Notes :

If you are a current USW staff member, please apply using the " Current Staff Apply Here " button on the University of Toronto Careers page.

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date : 07 / 31 / 2025, 11 : 59PM ET

Employee Group : USW

Appointment Type : Budget - Continuing

Schedule : Full-Time

Pay Scale Group & Hiring Zone :

USW Pay Band 13 $86,340. with an annual step progression to a maximum of $110,415. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Finance / Budget / Planning / Audit

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca .

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