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The governance officer is responsible for the coordination and implementation of the formal hearing and appeals processes under the authority of the unit. This position provides guidance and coordination to student academic matters and misconduct, student non-academic misconduct, responsible conduct of research, and tenure and promotion. Key responsibilities include providing coordination and guidance on the university’s student hearing and appeal processes to appellants, respondents, advocates, and hearing and appeal board members. The governance officer also provides education and advice on student hearings held at the college level to faculty members, senior administrators, staff, and students.

Duties and Responsibilities:

• Coordinates hearings and appeals for matters within the jurisdiction of the office, including but not limited to student academic matters and misconduct, student non-academic misconduct, responsible conduct of research, and tenure and promotion.
• Tracks and guides cases from intake through resolution.
• Communicates with complainants and respondents regarding hearing procedures and policies.
• Recruits committee members and provides training and orientation on hearing procedures and relevant policies.
• Provides administrative and procedural support to the chair regarding key processes and timelines.
• Summarizes discussions, records outcomes, and drafts hearing board reports.
• Monitors timelines and procedural requirements to maintain compliance.
• Supports the education and training of administrative and academic leaders on the university’s student judicial processes by developing and delivering training sessions and modules and advising on procedures as requested.
• Communicates procedures and policies effectively to a variety of audiences within the campus community.
• Provides advice and guidance on quasi-judicial processes for student hearings at the college level to administrative and academic leaders.
• Maintains accurate and confidential records of proceedings and outcomes.
• Reviews, makes recommendations, and revises hearing and appeal procedures in collaboration with key stakeholders to ensure adherence to principles and tenets of procedural justice.
• Collaborates with internal stakeholders to review and revise policies regarding academic and non-academic misconduct and appeals.
• Monitors best practices in administrative justice and higher education governance.
• Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
• Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
• Demonstrates respect and dignity for all members of the community, actively contributes to an environment of acceptance and inclusion of others, and responds to different perspectives from a place of curiosity, respect, and non-judgement.
• Undertakes related duties, as assigned, consistent with the nature of the position.
  
  

Qualifications:

• A bachelor’s degree.
• Minimum of five years’ relevant experience in a post-secondary institution or similar setting including supporting decision-making bodies within the institution, and extensive experience in researching, drafting, and editing documents.
• A general understanding of natural justice would be an asset.
• Excellent written communication skills, including a proven ability to accurately summarize discussions, record outcomes, and draft reports.
• Strong oral communication and presentation skills.
• High level of organization and attention to detail.
• Ability to work effectively and collaboratively within a diverse environment.
• Sound judgment as demonstrated by a history of providing accurate advice and counsel to decision-makers.
• Good time-management skills with the capacity to triage requests in an environment of competing demands and inflexible deadlines.
• An understanding of the dynamics and relationships within a collegial system of governance.
• Demonstrated skill and tact in negotiating satisfactory outcomes when competing interests are involved.
• Proficient computer skills, including Microsoft Office applications.
  
  

The University of Saskatchewan recognizes alternate career paths; therefore, a combination of education and experience may be considered.

Department: Governance Office

Status: Permanent

Employment Group: Exempt

Full Time Equivalent (FTE): 1.0

Salary: The salary range, based on 1.0 FTE, is $71,089.00 - 117,592.00 per annum. The starting salary will be commensurate with education and experience.

Salary Phase/Band: Salary Band 3

Posted Date: 5/30/2025

Closing Date: 6/13/2025 at 6:00 pm CST

Number of Openings: 1

Work Location: On Site

The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan’s main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.