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INTERMEDIATE CLERK STENOGRAPHER (BAND LEVEL 2)

Division of BioMedical Sciences

Faculty of Medicine

Full-time, Contractual position until March 11, 2025)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members

DUTIES

Reporting to the Administrative Staff Specialist III, the successful applicant will be required toperform moderately difficult and varied clerical work, which requires initiative and independent judgment. Duties include answering routine queries at the front desk of the General Office; replying to enquiries either via email, in person or phone from faculty, staff, and students; typing letters, reports, and memoranda from rough draft; editing and creating fillable forms; photocopying materials as required; maintaining a computerized and manual filing system; compiling and formatting spreadsheets, such as the space management spreadsheet; sorting and distributing mail; ordering office supplies; arranging various meetingsand room bookings; assisting with the preparation of agendas and transcribing minutes; preparing various requisitions; maintaining and updating the Divisional website and social media accounts ; posting events to the Faculty of Medicine calendar; preparing weekly attendance reports; keying departmental leave; posting on Divisional Notice Boards; and performing other related duties as required.

QUALIFICATIONS

Experience (1-3 years) in moderately difficult and varied clerical work; supplemented by courses in business education or office administration; or any equivalent combination of experience and training. Proficiency in the use of Microsoft Outlook, Word, Excel, and PowerPoint is required. Attention to detail, strong written and verbal communication skills, organizational skills, and ability to work independently are required. Experience using Banner HR and website editing software; scheduling meetings, preparing agendas, transcribing minutes and using virtual media software are assets.

SALARY $43,119 - $50,582 per annum (CUPE Local 1615)