Legal Assistant (in-office role)

ZSA Legal Recruitment; Toronto; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading legal recruitment firm in Toronto is looking for an experienced Legal Assistant to support senior partners. The successful candidate will require at least five years' experience in civil litigation, particularly in employment and labour law. Responsibilities include preparing legal documents, maintaining schedules, and assisting in trial preparation. Proficiency in legal terminology, MS Office, and strong organizational skills are crucial. This position requires a professional attitude and the ability to work collaboratively. Flexible hours may be needed to meet deadlines.

Qualifications

• Minimum of five years' experience in a law firm, focusing on civil litigation and employment/labour litigation.
• Strong knowledge of Ontario's Rules of Civil Procedure and court systems.
• High proficiency in English, with exceptional attention to detail.

Responsibilities

• Prepare and manage various legal documents and correspondence.
• Assist lawyers in coordinating hearings and trials.
• Manage key dates and the lawyers' calendars.

Skills

Legal terminology knowledge

Excellent English spelling and grammar

Superior organizational skills

Fast typing and proofreading skills

Ability to manage multiple priorities

Strong interpersonal skills

Education

Legal Assistant or Law Clerk diploma

Tools

MS Office

GhostPractice

Adobe Acrobat

Job description

Toronto | 5 + Years

Our client is a definitive employment and labour litigation firm choice for clients in Canada. They provide strategic and thoughtful advice to a broad range of clients, including retail, telecommunication, corporate and individual clients. Their corporate culture is based on teamwork and commitment. They have by far the highest media profile of any firm in the country.

They have an immediate opening for a Legal Assistant. The successful candidate will work as part of a team for two senior partners. Applicants must have a legal assistant diploma from a recognized legal program. Minimum of five (5) years’ experience in a law firm, with a focus on civil litigation, particularly employment and labour litigation.

A law clerk certificate is also considered an asset. The applicant must have a strong work ethic, be collaborative, analytical, adaptable, positive, and proactive.

Responsibilities

• Strong knowledge of legal terminology, Ontario’s Rules of Civil Procedure, and familiarity with legal procedures, protocols, and the court system, including labour and employment matters where applicable.
• High proficiency in English, with exceptional spelling, grammar, proofreading, and editing skills.
• Superior organizational skills with keen attention to detail.
• Fast and accurate typing skills with diligent proofreading ability.
• Ability to manage multiple priorities and work under pressure to meet tight deadlines.
• Demonstrated decisiveness and ability to work independently with minimal supervision.
• Professional attitude and ability to maintain strong client relationships.
• Strong interpersonal skills, with a team-player attitude and enthusiasm for collaboration at all levels.
• Proficiency with MS Office, Outlook, GhostPractice, and Adobe Acrobat.
• Ability to efficiently merge, compile, and manage documents using Adobe Acrobat.
• Knowledge of electronic filing through CaseLines and Ontario Portal.
• High level of discretion and confidentiality.

Key Duties

• Prepare, transcribe, edit, format, and revise correspondence, memoranda, reports, litigation documents, forms, and other documentation.
• Proofread documents for proper formatting, spelling, and grammar.
• Answer and direct phone calls.
• Assist lawyers in the preparation and coordination of hearings and trials.
• Record and monitor court appearance dates, pleadings, and filing requirements.
• Coordinate service and filing of proceedings with agencies and courts.
• Schedule and coordinate discoveries, expert witnesses, mediations, and other court-designated hearings.
• Monitor and follow up on evidence gathering.
• Manage key dates and update calendars for lawyers, including meetings, appointments, due dates, and client-related activities.
• Enter dockets and liaise with the accounting department.
• Prepare and submit expense reports for lawyers.
• Maintain lawyers’ contact lists.

Required Skills and Qualifications

• Proven experience as a senior legal assistant.
• Minimum five (5) years of experience in a law firm, with a focus on civil litigation, particularly employment and labour litigation.
• Legal Assistant or Law Clerk diploma.
• Strong knowledge of legal terminology and Ontario’s Rules of Civil Procedure.
• Familiarity with legal procedures, protocols, and court systems.
• High proficiency in English with exceptional attention to detail, word processing, spelling, proofreading, and editing skills.
• Superior organizational skills and the ability to manage multiple activities under tight deadlines.
• Decisiveness and ability to work with minimal supervision.
• Professional attitude with a focus on maintaining strong client relationships.
• Team-player attitude with enthusiasm and ability to collaborate with all levels of staff.
• Proficiency in MS Office, Outlook, and GhostPractice.
• Knowledge of electronic filing through CaseLines and Ontario Portal.
• High level of discretion and confidentiality.
• Hours of work: 9:00 a.m. to 5:30 p.m., with flexibility required to meet important deadlines.

For more information or to submit your to [e-mail] reference #33868

Tagged as: Private Practice, Senior