Temporary Receptionist

TEEMA; Vancouver; On-site; CAD 40,000 - 50,000; Full time

Job summary

A recruitment agency located in Vancouver is seeking a Temporary Receptionist to manage front desk duties, greet guests, and handle phone calls. The ideal candidate will have a high school diploma and at least one year of office administration experience. Proficiency in Microsoft Office and strong customer service skills are essential for this dynamic position. The role also requires multitasking abilities and a proactive approach to support company objectives.

Qualifications

• Minimum one year of previous experience working in an office administration role.
• Intermediate user in Microsoft Office products (Word, Excel, and Outlook).
• Ability to manage a multi-line phone system.

Responsibilities

• Greet guests and employees in a friendly and helpful manner.
• Receive and direct calls, conveying exemplary phone etiquette.
• Maintain the general reception area, ensuring a professional and tidy appearance.

Skills

Customer service skills

Communication skills

Multi-tasking

Organizational skills

Microsoft Office proficiency

Education

High school diploma

Job description

Job Title: Temporary Receptionist Job ID: 85877 Location: Vancouver, British Columbia

What you will be doing

• Greet guests and employees in a friendly and helpful manner;
• Receive and direct calls, conveying exemplary phone etiquette;
• Maintain the general reception area, ensuring a professional and tidy appearance;
• Coordinate incoming and outgoing mail and courier shipments, completing online waybills, customs declaration forms, and monitoring delivery status;
• Record and distribute incoming and outgoing mail and couriers;
• Liaise with building services/security regarding tenant issues;
• Monitor inventory and place orders as needed;
• Prepare and maintain files, reports, and other documentation as required;
• Photocopying, scanning, faxing, and binding;
• Manage meeting room calendar;
• Assist with the booking of meetings when required, and notifying contacts of guests and catering arrivals;
• Act as a member of the corporate office Emergency Response team;
• Track attendance as required for evacuation purposes;
• Assist with maintaining B2Gold’s Intranet pages;
• Data entry and conduct online research as required;
• Miscellaneous office duties as assigned; and
• Perform other duties as required in support of Company objectives.

What you must have

• High school diploma or equivalent completion of secondary education;
• Minimum one year of previous experience working in an office administration role;
• Intermediate user in Microsoft Office products (Word, Excel, and Outlook);
• Ability to manage a multi-line phone system;
• Ability to work with different cultures;
• Excellent customer service skills;
• Excellent written and verbal communication and interpersonal skills;
• Exemplary phone etiquette;
• Able to work collaboratively in a team environment but also able to work independently with minimum supervision;
• Strong multi-tasking, organizational, time-management skills with ability to prioritize;
• Keen attention to detail with strong problem-solving skills;
• Ability to be proactive, professional and thrive in a fast paced and dynamic environment;
• Friendly, enthusiastic, and outgoing with the ability to maintain confidentiality.

Job Demands/Physical Requirements

• This position is based out of our Vancouver head office on a full-time basis.
• Must be able to lift boxes weighing at least 20 lbs.

Thank you for your interest in this opportunity. If you are selected to move forward in the process, we will contact you directly. If you do not hear from us, we encourage you to continue visiting our website for other roles that may be a good fit.

For more information about TEEMA and to consider other career opportunities, please visit our website at www.teemagroup.com.