Specialist, Ethics and Compliance (18 month contract)

Allergan Aesthetics; Montreal; On-site; CAD 80,000 - 95,000; Full time

Job summary

A global biotechnology company based in Montreal is seeking a Specialist in Ethics & Compliance. This role is integral to overseeing compliance programs and ensuring adherence to healthcare regulations. The ideal candidate should have a Bachelor's degree along with 3-5 years of relevant experience in compliance within the pharmaceutical industry. This position requires strong leadership and communication skills, and the capacity to foster an environment of ethical business practices. Candidates must be able to work collaboratively with diverse teams.

Qualifications

• Minimum of 3-5 years of professional experience in compliance, finance, legal, or regulatory affairs.
• Minimum 3 years in the Healthcare related field in the Pharmaceutical Industry preferred.

Responsibilities

• Ensure compliance policies and procedures are maintained and reviewed regularly.
• Conduct training sessions and develop e-learning modules.
• Drive ethics and compliance awareness at all levels within the Affiliate.
• Conduct periodic risk assessments and implement monitoring.
• Assist with compliance audits and management of compliance tools.

Skills

Familiarity with healthcare guidelines

Leadership and influencing skills

Strong active listening skills

Ability to communicate with tact

Organizational skills and flexibility

Education

Bachelor’s degree in business, finance, science or related field

Tools

Microsoft Office (PowerPoint, Excel, Word)

SharePoint

Job description

Company Description

AbbVie’s mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Job Description

Joining AbbVie means you will be part of a team of outstanding professionals dedicated to making a remarkable impact on patients' lives. At AbbVie, we conduct ground-breaking science on a global scale every day. AbbVie Canada is one of the Best Workplaces in Canada.

AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health, in addition to products and services across its Allergan Aesthetics portfolio.

When choosing your career path, choose to be remarkable.

Primary Job Function

As the Specialist, Ethics & Compliance in the local Affiliate, you report through the AbbVie Office of Ethics & Compliance. Working in close collaboration with the Compliance Steering Committee and Ethics & Compliance Manager, you are responsible for building and maintaining a robust Compliance program, ensuring all 7 elements of an effective compliance program are developed and implemented. You are also providing proactive strategic support and guidance on key business initiatives and be a strategic partner with the businesses.

Key Responsibilities:

• Ensures compliance policies and procedures are reviewed, updated and maintained on a regular basis. Working in partnership with the businesses, provide substantial input into Affiliates’ processes & policies related to external stakeholders such as healthcare professionals, patients and government employee interactions and/or private payers.
• Ensures live training sessions delivered to businesses that focus on the elements of the Affiliate Compliance Program, Code of Business Conduct, IMC Code of Ethical Practices, policies and procedures. Also, in collaboration with the Ethics & Compliance Learning partner, develop, review and maintain e-learning training modules. Tracks compliance to the affiliate training plan.
• Helps drive ethics and compliance awareness and at all levels within the Affiliate by developing/organizing awareness campaigns at the affiliate.
• Maintains and manages electronic platforms and systems relating to compliance-related tools and documentation.
• Conducts periodic risk assessments & help implement transaction-based monitoring (which lead to resultant business improvement and compliance enhancement activities) for the affiliate.
• Assists the affiliate in connection with compliance audits, overseeing the fulfilment of auditors’ requests, acting as a liaison between business and auditors during on site activities.
• Develops, implements, modifies and executes Affiliate local system for reporting, responding to concerns as well as corrective actions. Oversees the tracking and trending and proposes recommendations for corrective and preventive actions for non-reportable compliance incidents.
• With supervisory support from Head of OEC, represents the OEC in key business projects and initiatives to support the business in achieving its objectives, while meeting applicable compliance standards (e.g. IMC Code of Ethical Practices, CoBC and AbbVie OEC Policies).
• Supports and advises AbbVie employees and third-parties as needed regarding the engagement & contracting of Canadian Stakeholders (i.e, HCPs/Patients).
• Works with key affiliate stakeholders (e.g. Finance, Legal, Medical, other) to support the business.
• Translates the changes in external compliance environment in Canada.
• May take additional or ad hoc responsibilities such as be involved in regional and global projects.

Qualifications

Education

• Bachelor’s degree in business, finance, science or related field

Experience

• Minimum of 3-5 years of professional experience with, or exposure to, business functions such as compliance, finance, legal, regulatory affairs, government affairs
• Minimum 3 years direct experience in Healthcare related field in the Pharmaceutical Industry preferred

Knowledge and skills

• Familiarity with applicable external guidelines and laws covering healthcare professional & patient interactions (ex. IMC Code of Ethical Practices)
• Basic financial understanding
• Demonstrates high level of ethics and integrity: leads by example
• Leadership and influencing skills
• Ability to work collaboratively with senior affiliate management, affiliate employees and functional leadership. Good Team Player
• Ability to communicate with tact, diplomacy & sensitivity. High degree of interpersonal savvy
• Strong active listening skills to understand customers’ needs, issues and opinions and ability to translate these into strategic support and guidance
• Exhibits clear, precise, conscientious working style
• Can easily deal with complex issues and offer pragmatic solutions
• Comfortable in dealing with ambiguity
• Demonstrates organization skills and flexibility and ability to meet strict deadlines
• Has the ability to handle more than one project at a time, constantly shifting priorities
• Advance knowledge of Office (PowerPoint, Excel, Word) Outlook and SharePoint

AbbVie strives to provide a French working environment for its employees in Quebec. Although as part of its francization program has taken all reasonable steps to avoid imposing the following requirement, advanced amount of knowledge of English is an essential requirement for this position including, but not limited to, for the following reasons:

1. English speaking employees outside the province of Quebec.

2. English speaking clients outside the province of Quebec.

3. Anglophone region outside the province of Quebec.

AbbVie is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: https://www.abbvie.com/join-us/reasonable-accommodations.html