Site Administrator

ClearWater Energy Services; Fort McMurray; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading service provider in energy and industrial markets seeks a Site Administrator in Fort McMurray, Canada. In this role, you will coordinate manpower, manage onboarding processes, and maintain documentation across multiple projects, serving as a key liaison. Candidates should demonstrate strong communication and organizational skills, multitask effectively, and have experience with data entry and office administration. Join us to help build projects that serve communities for generations.

Benefits

Competitive compensation

Comprehensive health benefits

Opportunities for ongoing employment

Career growth through training and development

Collaborative work culture

Qualifications

• Strong communication, organizational, and interpersonal skills.
• Ability to multitask and prioritize under pressure.
• Experience with data entry and computerized systems.

Responsibilities

• Coordinate manpower and liaise with union halls.
• Organize camp accommodations and onboarding tasks.
• Review timesheets for accuracy.
• Maintain personnel records and support daily administration.
• Collaborate with payroll to resolve discrepancies.

Skills

Strong communication

Organizational skills

Interpersonal skills

Multitasking

Detail-oriented

Data entry

Experience with Microsoft Excel

Education

High school diploma

Post-secondary education in office or business administration

Job description

Company Description

ClearWater is a leading service provider in Canada’s energy and industrial markets offering full asset life cycle support, including construction, maintenance, fabrication, and environmental services. Committed to safety and quality, we foster a workplace culture that values innovation and sustainability. With a strong local presence and top‑tier talent, we deliver high‑quality services as we help our customers bring their resources to our world.

Job Description

As a Site Administrator, you support site operations by coordinating manpower, managing onboarding processes, and maintaining accurate documentation across multiple projects. You serve as a key liaison between employees, management, union halls, and business partners to ensure smooth daily workflow. Your strong organizational skills, attention to detail, and ability to multitask contribute directly to project efficiency and compliance.

What would you be doing?

• Coordinate manpower requirements and liaise with union halls and business managers.
• Organize onboarding tasks including camp accommodations, site access, and new‑hire documentation.
• Review and validate timesheets, labour, equipment, and material entries for accuracy.
• Collaborate with payroll and site leadership to resolve discrepancies and support billing inquiries.
• Maintain digital and physical personnel records, spreadsheets, and administrative systems.
• Support daily communication and administrative needs for site management and employees.

Perks of the Job

• Competitive compensation and comprehensive health benefits.
• Opportunities for ongoing employment across future projects.
• Career growth through internal training and development opportunities.
• Exposure to a fast‑paced industrial environment that strengthens administrative and coordination skills.
• Collaborative work culture with diverse teams and leadership groups.

Qualifications

• Strong communication, organizational, and interpersonal skills.
• Ability to multitask, prioritize, and remain composed in high‑pressure environments.
• Experience with data entry, reporting, and computerized systems (including Microsoft Excel).
• Detail‑oriented with the ability to meet multiple deadlines.
• Knowledge of workforce agreements (GPC, NMA, PLA) considered an asset.
• High school diploma required; post‑secondary education in office or business administration is an asset.

Additional Information

This position has been identified as a safety‑sensitive position and will require completion of drug and alcohol testing.

Our Commitment to Our People

• Your work will matter. The projects you’ll help build will serve communities for generations.
• Your growth is our priority. We’ll invest in your development and create paths for advancement.
• Your voice will be heard. Your experience and ideas will shape how we tackle challenges.
• Your team will support you. You’ll work with people who want to see you succeed.
• Your ambition will be rewarded. As you grow, ClearWater grows – and we recognize those who help us build better.

Transform yourself. Strengthen each other. Make a better world.