Senior Executive Assistant

EY; Halifax; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading global consulting firm in Halifax is seeking a Senior Executive Assistant to provide high-level administrative support to executives. This role includes managing calendars, coordinating meetings and events, and ensuring efficient engagement management. The ideal candidate will have post-secondary education and experience supporting senior executives, along with strong skills in Microsoft Office. Join a team that values inclusiveness and diverse perspectives as part of a commitment to building a better working world.

Benefits

Discretionary bonus program

Comprehensive medical and dental coverage

Defined contribution pension plan

Great vacation policy

Qualifications

• Demonstrated calendar management skills.
• Experience with strategic problem solving and anticipation of executive needs.
• Ability to develop and maintain professional relationships.

Responsibilities

• Provide high-level administrative support to a national leader.
• Coordinate meetings, events, and travel arrangements.
• Manage multiple executive calendars.

Skills

Calendar management

Strategic thinking

Relationship building

Adaptability to new tech

Education

Post-secondary education

Experience supporting C-suite executives

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

The opportunity

We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self‑motivated EAs who support our Partners and are a key part of our Core Business Services team. We keep our organization running strong by working to deliver exceptional service to our internal clients, supporting EY’s growth and profitability, in line with its vision of building a better working world. As a Senior Executive Assistant, you will provide high‑level administrative support to a national leader, while simultaneously supporting other assigned executives from our leadership team.

Our EAs are driven administrative professionals who enjoy teaming with colleagues while striving to understand and anticipate needs to exceed expectations. On any given day, your key responsibilities may include:

Your Key Responsibilities

• Business support
  • Engagement maintenance – Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process
  • Document management – Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools
  • Meetings & events – Coordinate virtual and in‑person meetings & events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool; and independently manage multiple calendars
  • Executive support – Coordination of social and community engagement and sponsorship, assisting with the tracking of internal budgets, liaising with local venues to coordinate EY’s suite/box ownership, including, but not limited to, ticket distribution, catering and annual agreements (where applicable)
  • Teaming – Actively participate in team meetings and learning events; engage in team initiatives and projects; and provide short‑term backup support for your colleagues

Skills And Attributes For Success

• Demonstrated calendar management skills
• Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution‑oriented
• Develop and maintain relationships to efficiently leverage expertise
• An ambassador for new technology and processes, and be eager to engage in continuous learning and development

What We Look For

• Post‑secondary education and/or relevant experience
• Experience supporting senior‑level (C‑suite) executives
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools

What We Offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you to decide which benefits are right for you and which ones help you create a solid foundation for your future.

Our Total Rewards package includes a discretionary bonus program, a comprehensive medical, prescription drug and dental coverage plan, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well‑being.

Plus, we offer:

• Support and coaching from some of the most engaging colleagues in the industry
• Learning opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

EY reports salary ranges in accordance with applicable provincial pay transparency legislation. Individual salaries within the anticipated salary ranges noted below are determined through a wide variety of factors including but not limited to internal equity, education, relevant experience, knowledge, and applicable skill sets.

Are you ready to shape your future with confidence? Apply today.

To help create the best experience during the recruitment process, please describe any accommodations you may need.

Inclusiveness at EY

Inclusiveness is at the heart of who we are and how we work. We’re committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. We embrace diversity and are committed to combating systemic racism, advancing gender equity and women in leadership, advocating for the 2SLGBTQIA+ community, promoting our neuroinclusion and accessibility initiatives, and are dedicated to amplifying the voices of Indigenous peoples (First Nations, Inuit, and Métis) nationally as we strive towards reconciliation. Our diverse experiences, abilities, backgrounds, and perspectives make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.

Learn about our commitment to Inclusiveness at https://www.ey.com/en_ca/about-us/corporate-responsibility/equity

EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi‑disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

At EY, we use artificial intelligence (AI) tools as one element of our recruitment process to enhance efficiency and improve the candidate experience. While AI supports us in our process, human judgment and decision‑making remain integral in our candidate experience. We are committed to the responsible use of AI, and our practices are continuously reviewed and refined to ensure they align with the highest ethical principles and regulatory requirements.

To all recruitment agencies: EY does not accept unsolicited resumes from recruitment agencies. Any resumes submitted without a prior agreement or request from our hiring team will not be considered. EY is not responsible for any fees related to unsolicited resumes.