Senior Executive Assistant

Flipp; Canada; On-site; CAD 65,000 - 85,000; Full time

Job summary

A leading technology company in Canada is seeking a Senior Executive Assistant to support two members of the Executive Leadership Team. This role involves managing calendars, travel logistics, and personal tasks for the CEO. The ideal candidate will have at least 5 years of experience in executive support, strong communication skills, and the ability to handle sensitive information with discretion. Join us to make a significant impact in a collaborative environment.

Benefits

Inclusive environment

Growth opportunities

Work-life balance

Qualifications

• 5+ years of experience supporting C-Suite executives in a fast-paced environment.
• Ability to anticipate needs and generate options.
• Strong written and verbal communication skills, with discretion in managing sensitive information.

Responsibilities

• Provide complex calendar and scheduling management.
• Manage personal tasks and calendars for the CEO.
• Plan and execute team off-sites and events.

Skills

Executive support

Attention to detail

Communication skills

Problem-solving

Time management

Tools

Google Workspace

Slack

Job description

Flipp partners with the largest North American retailers and brands to deliver local promotions and savings to millions of engaged shoppers daily, driving superior returns on investments.

We help people make smarter shopping decisions with autonomy and accountability. With rising living costs, Flipp's mission is crucial. Our Shopper Consideration Platform allows retailers and manufacturers to create digital experiences from their savings & deals content, aiding shoppers in deciding what to buy and where to buy it. Together, we make a difference.

At Flipp, you'll work with hungry, humble, highly intelligent and other-centered teammates. We challenge ourselves, learn by doing, and grow by developing new skills and perspectives. You'll be equipped to make an impact, realize your potential, and stay inspired every step of the way.

We are looking for a Senior Executive Assistant to partner closely with two members of our Executive Leadership Team, including the CEO. This role is critical in ensuring our executives remain focused, organized, and effective. You’ll be the trusted point of contact, managing professional and personal priorities, and acting as an extension of your executives in every sense.

What you'll get the opportunity to do:

Executive Support

• Provide complex calendar and scheduling management.
• Maintain and manage a shared to-do list with your executives, proactively tracking progress and accountability.
• Track, prepare, and submit expense reports.
• Coordinate and manage domestic and international travel logistics.
• Support recurring team meetings, including agenda preparation, deck creation, and high-level follow-ups.
• Provide project management support for initiatives such as company town halls and Board meeting deliverables.
• Build and maintain strong relationships with team members across all levels of the organization as well as key external stakeholders.
• Jump in on project support where needed, providing flexible and hands-on assistance.

Personal Support for the CEO

• Manage personal tasks and calendars, ensuring seamless coordination between professional and personal schedules.
• Book appointments, coordinate services, and support travel, event, and day-to-day logistics for the CEO.
• Manage and triage emails from both professional and personal addresses, flagging priorities and ensuring timely follow-up.
• Represent the CEO’s preferences and style, using judgment to act as an extension of his decision-making and presence.

Organization and Team Contributions

• Plan and execute team off-sites and events (virtual and in-person) end-to-end.
• Partner with the Executive Assistant team to manage company-wide initiatives, including monthly in-office lunches and annual all-company events.
• Provide coverage for fellow EAs during vacations or absences.
• Identify and implement creative, detail-oriented solutions to improve administrative processes and executive effectiveness.
• Manage and maintain vendor relationships (e.g., company merchandise provider, caterers).
• If aligned with experience and team needs, manage and mentor other Executive Assistants.

What you'll bring to the team:

• 5+ years of experience supporting C-Suite executives in a fast-paced environment.
• A track record of super-diligence and attention to detail.
• Ability to anticipate needs, generate options, and go the extra mile in execution.
• Strong written and verbal communication skills, with discretion in managing sensitive and confidential information.
• Creative problem-solving and adaptability when navigating evolving priorities.
• Comfort with and adaptability to tools such as Google Workspace and Slack.

Our promise to each other:

What we bring:

• An inclusive, collaborative environment where your voice matters
• The tools and opportunities you need to grown and develop
• Every opportunity to own your success

What you bring:

• Your authentic self, everyday
• Your best work, from anywhere
• An appetite for learning, curiosity, and a growth mindset
• Motivation, initiative and the mind of an entrepreneur

Here’s how to apply:

If you’re interested in working with us on the future of shopping, fill out the fields below and submit your application. While experience and skill sets are valuable, growth potential and attitudes are equally important. If you’re prepared to grow dramatically with your team at a world-class learning organization, consider applying. We understand that the most creative solutions require diversity in thought and life experiences.

Flipp is an equal opportunity employer. We do not discriminate on the basis of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity. We are proud to be a welcoming space for employees, of every background, to bring their whole selves to work with confidence. Flipp is committed to providing appropriate accommodations to ensure our selection process is equitable, and such accommodations can be made available on request. If you require an accommodation, please contact your dedicated recruiter directly.

A member of our recruitment team will respond to you in the coming weeks.

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