School Secretary - Deaf Program

Jobs in Education; Belleville; Hybrid; CAD 30,000 - 40,000; Part time

Job summary

A government service provider in Belleville is hiring a School Secretary for the Deaf Program. The role includes secretarial duties and administrative support for the Principal. Fluency in American Sign Language is crucial, along with excellent organizational skills. This temporary position offers flexibility with on-call hours, contributing to meaningful educational services for Ontario's children.

Qualifications

• Advanced administrative / secretarial experience is required.
• Ability to work on-call hours is essential.
• Proficiency with office practices and administrative procedures.

Responsibilities

• Provide secretarial support to the school Principal.
• Prepare documentation and correspondence.
• Manage the Principal's schedules and calendars.

Skills

Fluency in American Sign Language (ASL)

Excellent verbal communication

Organizational skills

Problem-solving skills

Education

Advanced administrative/secretarial experience

Tools

Microsoft Outlook

School Messenger

Job description

Overview

School Secretary - Deaf Program

Location: Belleville, Ontario. Division: Provincial and Demonstration Schools Branch, Ministry of Education. Language: English. Term: 1 Temporary On-Call / Supply Position (as-needed basis).

Join the team that is making a difference in the lives of Ontario's children and youth. The Provincial and Demonstration Schools Branch is looking to hire an experienced School Secretary to provide support to the Sir James Whitney School for the Deaf in Belleville.

About the job

In this role you will provide secretarial and administrative support to the school Principal and support the delivery of education programs and services.

You will

• Prepare a variety of documentation and correspondence such as memos, reports, research documents, presentation materials.
• File, retrieve and distribute a variety of correspondence.
• Take meeting minutes and notes.
• Provide reception services, answer calls, greet visitors and respond to general inquiries.
• Make travel arrangements and set up meetings and event locations for the Principal.
• Manage the school Principal's schedules and calendars.
• Maintain and order supplies as required.
• Prepare and maintain financial contracts.
• Manage the Student Information System.
• Knowledge / experience of Safe Schools Arrivals and Departures.
• Undertake various other clerical and administrative tasks as assigned.
• Ability to work on-call hours as required.

What you bring to the team

Knowledge and Experience

• Advanced administrative / secretarial experience.
• Working knowledge of School Messenger.
• Experience with managing the Student Information System.
• Experience with Safe Schools Arrivals and Departures.
• Demonstrated knowledge of office practices and administrative procedures.
• Proficiency in preparing, formatting, and coordinating a range of correspondence and documents.

Communication and Customer Service Skills

• Excellent language skills including fluency in American Sign Language (ASL) and Deaf culture including receptive and expressive skills.
• Verbal communication and interpersonal skills to provide effective in-person and telephone reception, and exchange information with clients and/or the public.
• Ability to provide information to stakeholders, parents, and students in a courteous and professional manner.
• Proven written communication skills to draft letters and memos.

Technical Skills

• Demonstrated experience using personal computers and software applications to prepare correspondence, presentations, spreadsheets, databases, Microsoft Outlook, and other standard software applications.
• Demonstrated experience using office equipment including photocopiers and facsimile machines.

Organizational, Reasoning and Problem-Solving Skills

• Organizational, time management and administrative skills to organize a high volume of administrative and secretarial services, set priorities and meet deadlines, and ensure a coordinated and efficient flow of information within the office, program, and school areas.
• Reasoning skills to determine what matters should be given priority when performing tasks with conflicting deadlines.
• Ability to work under tight deadlines and manage competing priorities.
• Reasoning and problem-solving skills to determine appropriate action for sensitive inquiries.
• Knowledge of Privacy Laws and Confidentiality.

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone to apply, including people with disabilities, Indigenous, Black and racialized individuals, and people from diverse ethnicities, cultures, sexual orientations, gender identities and expressions.

Our hiring process is accessible, consistent with Ontario's and we are working to prevent and remove barriers in our hiring processes. We can offer to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace.

Additional information

Apply by: Thursday, October 2, 2025 11:59 pm EDT

Position details:

• 1 English Temporary - Irregular On-Call, duration up to 10 months, 350 Dundas St W, Belleville, East Region, Vulnerable Sector Check

Compensation group: Ontario Public Service Employees Union. Work hours: Administrative and Support Services. Posted on: Wednesday, September 10, 2025.

Note

• About security checks: A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
• If a check is needed and you have lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you may need an out-of-country police clearance certificate from the country you lived in.
• Employment screening checks are reviewed by the Transition and Security Office and kept confidential.

How to apply

• You must submit your application using only one of the methods identified below.
• Your cover letter and resume combined should not exceed five pages.
• Customize your cover letter and resume to the qualifications listed on the job ad with concrete examples.
• Quote the Job ID number: PDSB25-139.
• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
• Send application to: PSB and quote Competition # PDSB25-139.

Language requirements and assessment: All external OPS job ads are posted in English and French. If bilingual, you may need to pass a French-language proficiency test.

Information collection notice: We collect personal information to assess qualifications for employment and related recruitment purposes. Do not include more personal information than needed.

For more information about accommodation during the hiring process please contact us.

Position Start Date: October 2025. About Provincial and Demonstration Schools Branch: We serve students with special learning needs and offer specialized programs and services.