Regional Administrator, Insurance & Capital (Temporary)

Northview Residential REIT; Calgary; On-site; CAD 55,000 - 70,000; Full time

Job summary

A prominent residential management company in Calgary is seeking a temporary Regional Administrator to oversee insurance information management and support capital projects. The ideal candidate has post-secondary education, strong organizational skills, and experience in project administration. Effective communication and proficiency in Microsoft Office are essential. This role offers a unique opportunity to contribute to community-focused initiatives.

Qualifications

• Experience in project administration or property management.
• Able to work independently and collaboratively.
• Knowledge of French is a plus.

Responsibilities

• Manage insurance emails and ClearRisk database.
• Coordinate insurance payments and maintain records.
• Prepare routine correspondence and project documentation.

Skills

Organizational skills

Time management

Communication skills

Project administration

Microsoft Office

Education

Post-secondary education in administration or accounting

Tools

Yardi

ClearRisk

Job description

Overview

At Northview, we are a passionate, community-focused team dedicated to making our properties the best they can be. Headquartered in Calgary, AB, we currently operate in nine provinces and two territories, managing over 14,600 multi-residential units, 1.25 million sq. feet of commercial space, and 200 executive suites. We are proud to live, work, and play in the neighborhoods we serve, next to our residents, hotel guests, and commercial tenants.

We are looking for a temporary Regional Administrator, Insurance & Capital (6-month contract) to join our Corporate-Facilities team in Calgary, AB. Reporting to the Manager, Insurance & Capital, you will be responsible for day-to-day insurance information management and organization of current and future capital projects.

Responsibilities

• Manage incoming insurance emails in compliance with internal policies and procedures
• Manage ClearRisk database, ensuring accurate & complete data, escalating claims as necessary
• Create POs and perform PO management actions for third-party insurance adjustors
• Track & monitor ClearRisk incidents through to completion
• Apply incident archiving policy to ClearRisk data
• Coordinate insurance payments & proceeds with stakeholders
• Maintain ClearRisk driver and vehicle inventory
• Maintain ClearRisk statement of values, as directed
• Assist in preparing ClearRisk reports
• Assist in providing ClearRisk training to Operations team, when necessary
• Update training documents on an ongoing basis
• Update the insurance SharePoint page for internal use
• Set-up and maintain national WCB online databases of Northview vendors
• Collect incoming Capital inspection reports and transpose to multi-year tracking document
• Collect and manage current year national capital project tracker, in coordination with stakeholders
• Create Capital POs, as required
• Perform Capital PO management duties in coordination with stakeholders
• Assist with the creation of construction contracts
• Establish and maintain confidential Capital project files in a national database
• Prepare routine correspondence and documentation, and assisting with the preparation of project documentation with a high level of accuracy and attention to detail

Qualifications

• Post-secondary education in administration, accounting, or related fields
• Demonstrated experience in project administration, property management or related fields
• A self-starter with a high level of organizational, time management, and prioritization skills
• Strong oral and written communication skills
• Intermediate to advanced use of Microsoft Office suite (Outlook, Excel, Word, SharePoint, etc)
• Self-motivated, professional and flexible; able to work both independently and as part of a team
• Prior real estate and / or insurance industry experience is an asset
• Yardi and ClearRisk experience considered an asset
• Knowledge of French, both written and oral, is an asset

If your background matches the qualifications listed above and you are looking for an opportunity to make a difference in the communities we serve, please submit your resume in confidence. Please note, only those candidates chosen to continue to the next stage of the selection process will be contacted. Northview welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.