Project Coordinator, Projects and Governance

Citco GSGS; Halifax; On-site; CAD 50,000 - 70,000; Full time

Job summary

A global fund services company in Halifax is seeking a Project Coordinator to join its Projects and Governance team. The role involves supporting project initiation, managing stakeholder expectations, and documenting project progress. Candidates should possess a Bachelor's degree, strong analytical skills, and proficiency in MS Office. Preferred experience includes project roles within the financial domain. The company values well-being with benefits and flexible working arrangements.

Benefits

Flexible working arrangements

Training and education support

Inclusive culture and diversity programs

Qualifications

• Self-starter with initiative and ownership.
• Proven time management skills.
• Experience in project roles within the financial domain preferred.

Responsibilities

• Support project initiation by defining scope, tasks, timelines, and stakeholders.
• Manage expectations and communicate delays to the Project Lead.
• Document detailed requirements and project progress.

Skills

Analytical skills

Communication skills

Time management

Detail-oriented

Education

Bachelor’s degree

Tools

MS Office

Smartsheet

Jira

Confluence

Job description

About Citco

Citco is a global leader in fund services, corporate governance, and related asset services with staff across 50 office locations worldwide. With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs.

For more information about Citco, please visit www.citco.com

About the Team & Business Line:

Fund Administration is Citco’s core business, and our alternative asset and accounting service is one of the industry’s most respected. Our continuous investment in learning and technology solutions means our people are equipped to deliver a seamless client experience.

As a core member of our Projects and Governance team, you will work with some of the industry’s most accomplished professionals to deliver award-winning services for complex fund structures that our clients can depend upon.

As a member of the Projects and Governance Team (PGT) and reporting to the Project Manager, the Project Coordinator supports CFS Operations. This role involves working with management and various teams across Citco, assisting with the execution of assigned projects. It requires adaptability, strong analytical, communication, and time-management skills, as assignments may vary with tight deadlines.

The PGT provides project management governance across multiple CFS Lines of Business, including Hedge Fund, CAIS, Private Equity, Real Assets, Investor Relations, and Ancillary Services. It offers a structured framework and management information to ensure timely escalation of issues and risks, supporting initiatives like Global Location Strategy, Headcount Capacity Tracking, and risk mitigation tools such as SDLP, Tibco Workflow, and Operational Risk Log.

Stakeholders are across multiple locations and lines of business, requiring flexibility in working hours.

Qualifications

• Bachelor’s degree
• Self-starter with initiative and ownership
• Detail-oriented
• Proven time management skills
• Excellent communication and organizational skills
• Proficient in MS Office suite

Assets/Nice to haves:

• Experience with Smartsheet, Project Server, SharePoint, Qlik, Jira, and Confluence
• 1-3 years in project roles within the financial domain
• CAPM certification or formal project management education
• Understanding of ERP, BPM, CRM, and BI tools

Our Benefits

We prioritize your well-being with benefits, training, education support, and flexible working arrangements. We value diversity and foster an inclusive culture that promotes innovation and mutual respect. Accommodations are available for candidates with disabilities upon request.

Your Role:

• Support project initiation by defining scope, tasks, timelines, and stakeholders, primarily Project Sponsors and Senior Management.
• Assist in executing projects independently by identifying risks and issues proactively.
• Manage expectations and communicate delays to the Project Lead/Senior Coordinator.
• Document, organize, and monitor project activities, including defining project plans, gathering stakeholder input, and obtaining sign-offs.
• Document detailed requirements and track risks, issues, and project progress against milestones.
• Perform feasibility studies or cost-benefit analyses as needed.
• Participate in post-project reviews and document lessons learned.
• Follow standard PGT PMO procedures and tools to ensure successful project completion.