Project Coordinator - GTA

Harbinger Network Inc.; Vaughan; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading construction project firm in Vaughan is seeking a Project Coordinator to assist in planning and executing construction projects. Responsibilities include monitoring site work, coordinating with subcontractors, and maintaining project records. The ideal candidate should have a college diploma in civil engineering, strong communication skills, and be legally eligible to work in Canada. This role offers a competitive salary, annual bonus, and comprehensive benefits.

Benefits

Competitive Salary with annual cost of living increases

Annual Bonus Program

Group RRSP with 100% Matching

100% Company Paid Benefits

Qualifications

• Strong planning and organizational skills with the ability to multi-task and prioritize.
• Valid Ontario Drivers License.
• Proficient in the English language (written and oral).
• Must be legally eligible to work in Canada – no work permit sponsorship is available.

Responsibilities

• Assist in the planning, supervision and execution of construction projects.
• Monitor work on site to ensure compliance with standards and regulations.
• Coordinate and complete project records, including daily reports and site photos.
• Assist in creating and updating as-built and maintenance manual documents.

Skills

Knowledge of Microsoft Word

Knowledge of Microsoft Excel

Knowledge of Adobe

Strong inter-personal and communication skills

Planning and organizational skills

Civil construction experience

Education

Post-Secondary Education/College Diploma (Civil Engineering related preferred)

Tools

Primavera P6

MS Project

Job description

Project Coordinator - GTA

Summary

A Project Coordinator is responsible for assisting in the planning, supervision and execution of construction projects. The Project Coordinator assists the Project Manager and Project Superintendent in project administration and field work, communication with clients, consulting engineers and subcontractors. Other major tasks include but are not limited to record keeping for construction schedules, as-built drawings, material ordering (purchase orders), documenting contract change orders and required Health and Safety documentation.

The Project Coordinator will report directly to a Senior Project Manager.

Location: Job Site located across the Greater Toronto Area.

Hours of Operations: 7:00 am to 5:30 pm (EST)

Essential Duties & Responsibilities

• Analyze specifications and construction drawings and complete/participate in completing construction plan, construction schedule, existing utility locates, material quantity takeoffs, material purchase orders and subcontracts;
• Work closely under the guidance and direction of Project Manager and Superintendent to learn company methods and contract administration systems;
• Monitor work on site, to ensure compliance with owner's standards, design procedures, contract specifications and building codes;
• Research solutions to design problems, including conflicts, unidentified existing interference and errors/omissions;
• Assist Project Manager and Superintendent, where applicable, in the day to day duties of contract administration;
• Coordinate with subcontractors in requesting and following up on shop drawing submittals, additional work pricing and design submittals;
• Assist Project Manager in maintaining accurate and up-to-date logs (Shop drawings, RFI, RFQ, Purchase Orders, etc.), track responses and keep Project Manager and Superintendent up to date of the status;
• Assist in creating and updating as-built and maintenance manual documents;
• Perform analysis of owner/engineer and subcontractor change requests to ensure compliance with contract documents and specifications;
• Attend internal coordination and project meetings as requested/required;
• Coordinate and complete project records, including but not limited to daily reports, site photos, locates, timesheets, packing slips, cost coding etc.
• Assist project team in ensuring compliance to H&S regulations and policies including but not limited to incident reports, weekly inspections, maintaining H&S documentation such as traffic control, permits, and engineered drawings
• Notify the project superintendent of any safety violations observed on site.
• Complete additional assignments and responsibilities as requested by Senior Management;

Requirements

• Post-Secondary Education/College Diploma (Civil Engineering related preferred)
• Knowledge and use of Microsoft Word, Excel, Adobe (Bluebeam, Primavera P6 and MS Project considered an asset)
• Valid Ontario Drivers License
• Proficient in the English language (written and oral) with strong inter-personal and communication skills
• Strong planning and organizational skills with the ability to multi-task and prioritize
• Ability to meet and adhere to deadlines and work under strict time constraints
• Be self-motivated and driven
• Civil construction experience considered an asset.
• Must be legally eligible to work in Canada – no work permit sponsorship is available for this position

Benefits

• Competitive Salary with annual cost of living increases
• Annual Bonus Program
• Group RRSP with 100% Matching
• 100% Company Paid Benefits

About Harbinger Network Inc:

Harbinger Network Inc. is a Canadian-based firm that serves companies across Canada and USA, a diverse Network of Recruiters, and expertise in over 10 major disciplines. Our mission is to build meaningful careers for Professionals and develop powerhouse teams for all Businesses across North America. To apply for the position of Project Coordinator in confidence, please submit your resume to:

Tony Labora, President
Contact phone number: 905-257-9691 Ext 101
Contact email address: [e-mail]
To learn more about Harbinger Network visit www.harbingernetwork.ca or contact us at 905-257-9691.

Disclosure

This posting represents an active and genuine vacancy with one of Harbinger Network’s clients and is not for speculative or pipeline recruitment. Harbinger Network and/or our Clients may use AI-assisted tools to support the screening and evaluation of applications; however, these tools are not intended to replace the Hiring Manager’s judgment or decision-making in the hiring process.