Project Assistant

CAREERS : The Next Generation; Edmonton; On-site; CAD 52,000 - 56,000; Full time

Job summary

A non-profit organization in Canada is seeking a highly organized Project Assistant to support project coordination and provide administrative support. The role includes managing project timelines, bookkeeping, and maintaining data accuracy. Ideal candidates should have experience in administrative roles, strong organizational skills, and be detail-oriented. This full-time position offers a salary range of $52,000 - $55,167.

Qualifications

• 3+ years of experience in an administrative, project support, or coordination role.
• Familiarity with basic bookkeeping or accounting practices.
• Strong written and verbal communication skills.

Responsibilities

• Support the coordination and tracking of projects and initiatives.
• Assist with the preparation of project documents and reports.
• Perform basic bookkeeping and accounting duties.

Skills

Organizational skills

Attention to detail

Data management

Communication skills

Time management

Tools

Microsoft Office

Accounting software (e.g., QuickBooks)

Project management tools (e.g., Salesforce)

Job description

Overview

Salary: $52,000 - $55,167

The Next Generation is a unique, non-profit organization raising youth awareness of career options and helping students earn while they learn through internship. We partner with government, educators, communities, industry, parents, and students to introduce youth to rewarding careers and develop the skilled workers of the future.

We are currently seeking a highly organized and motivated Project Assistant to join our team. This is a two-year, full-time contractual position, ideal for someone with a passion for youth development and workforce readiness. The successful candidate will bring strong administrative skills and some experience in bookkeeping and accounting, as well as excellent attention to detail and data management.

Key Responsibilities

• Support the coordination and tracking of projects and initiatives
• Assist with the preparation of project documents, reports, presentations, and communication materials
• Help manage project timelines and maintain accurate records
• Perform basic bookkeeping and accounting duties such as processing invoices, expense reports, and tracking project budgets
• Coordinate logistics for meetings, workshops, and events (in-person and virtual)
• Liaise with internal teams and external stakeholders
• Maintain organized filing systems and ensure data accuracy in internal databases
• Data entry and maintenance of internal databases and tracking tools
• Provide portal support and help to employers, partners, and internal users
• Verify employer data, including declarations, company information, and supporting documentation
• Ensure data quality and completeness by reviewing, cleaning, and updating records

Qualifications

• 13 years of experience in an administrative, project support, or coordination role
• Familiarity with basic bookkeeping or accounting practices (e.g., invoice tracking, reconciliations, budget updates)
• Strong proficiency in Microsoft Office (Word, Excel, Outlook); experience with accounting software (e.g., QuickBooks, Sage, or similar) is a plus
• Familiarity with project management tools or CRM systems (e.g., Salesforce)
• Experience supporting or using online portals or data systems
• Excellent organizational and time-management skills
• Strong attention to detail with experience in data entry, data verification, and quality control
• Strong written and verbal communication skills
• Ability to work independently and collaboratively within a team environment
• Detail-oriented with the ability to manage multiple priorities

This opportunity is open until a suitable candidate is found. We thank all applicants for their interest in this position; however, only those selected for an interview will be contacted.