Program Coordinator

University of Toronto; Toronto; On-site; CAD 81,000 - 104,000; Full time

Job summary

A leading Canadian university in Toronto is seeking a Program Coordinator in the Faculty of Pharmacy to manage and implement innovative training and mentorship programs for graduate and postdoctoral trainees in the biomanufacturing sector. The successful candidate will ensure adherence to program policies, provide support for internship placements, develop program materials, and track student progress. This full-time in-person role offers competitive compensation in a dynamic academic environment.

Benefits

Competitive salary

Opportunities for professional development

Qualifications

• Experience managing programs in an academic setting.
• Ability to develop program content and communications.
• Experience assessing applications and supporting internships.

Responsibilities

• Coordinate tasks for training and mentorship platforms.
• Advise trainees on program and funding applications.
• Track trainee progress and support program evaluation.

Skills

Program management

Relationship management

Technical skills development

Communication

Collaboration

Education

Bachelor's Degree in relevant field

MSc (highly desirable)

Tools

Office 365

Job description

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Date Posted: 12/09/2025
Req ID: 46368
Faculty/Division: Faculty of Pharmacy
Department: Faculty of Pharmacy
Campus: St. George (Downtown Toronto)
Position Number: 00057551

About us

The Leslie Dan Faculty of Pharmacy at the University of Toronto is Canada’s top faculty of pharmacy and ranked among the top in the world. We bring together Canada’s leading scientists, researchers, and educators in the heart of Toronto’s innovation and health research ecosystem. We advance professional pharmacy practice and pharmaceutical science through world-leading education and research and are recognized worldwide for our outstanding scholarship, ingenuity, creativity, and impact.

Our faculty, students, staff, and alumni come together to create a vibrant, collaborative environment rich with possibilities. We are at the forefront of redefining pharmacy’s impact in health care and developing the capacity of pharmaceutical science to pinpoint better therapeutic targets, create new ways of building medications, and ensure medication use is safe and effective. We are committed to achieving inclusive excellence and fostering an environment where each member of our community can achieve their full potential.

The Biomanufacturing Hub Network (BioHubNet) is an immersive talent development program aimed at producing industry-ready, highly qualified personnel (HQP) in the biomanufacturing sector through comprehensive training initiatives with deep industry engagement. BioHubNet has been recently awarded $18.9 million in federal funding. BioHubNet is committed to delivering state-of-the-art training crucial for Canada’s future in biomanufacturing and pandemic preparedness. It offers tailored training programs drawing on the collective expertise of academia, industry, hospitals, and not-for-profit organizations. The core of the BioHubNet model is industry-led and industry-relevant credentialled training to meet the skills needed in the biomanufacturing sector combined with experiential learning through internships and residencies. BioHubNet will provide training to a diverse range of HQP, including clinical associates, post-doctoral fellows, graduate students, technicians, focusing on three key thematic areas: ENGAGE – microcredential courses; EXPERIENCE – experiential learning; EQUIP – entrepreneurial training, all of which will be pursued with attention to EQUITABLE opportunities. Through BioHubNet’s training, HQP will be better equipped for careers in biomanufacturing and the life sciences ecosystem more generally.

Your opportunity

Reporting to the Director of BioHubNet, the Program Coordinator will play a key role in implementing and managing BioHubNet’s training and mentorship platforms, providing graduate and postdoctoral trainees with opportunities to develop technical and professional skills to enhance their workforce readiness in the biomanufacturing field, and will also be delivering and supporting BioHubNet’s training and work-integrated learning initiatives.

In this position, you will serve as the primary point of contact for program inquiries, advise trainees on program and funding applications, guide them through eligibility and selection processes, and ensure adherence to BioHubNet and institutional policies. The role includes supporting internship placements and program activities, tracking trainee progress, preparing program materials, and collecting data to support evaluation and reporting. You will liaise with various stakeholders to facilitate seamless internship and project coordination, identify suitable commercialization opportunities, and support trainees in navigating pathways toward industry engagement and technology translation. The Program Coordinator will also assist in organizing events, outreach activities, and stakeholder meetings, while providing administrative support to the Director through scheduling, document preparation, and coordination of strategic initiatives.

Through this work, you will strengthen trainee engagement, enhance program delivery, and contribute to the continued growth and impact of BioHubNet’s training programs.

Your responsibilities will include

• Acting as the first point of contact for program-related enquiries
• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Developing program and service materials
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Generating reports
• Tracking progress of student work-integrated experience applications, interviews and recruitment
• Checking completeness of applications

Essential Qualifications

• Bachelor's Degree in molecular or cellular biology, pharmacology, biomedical or chemical engineering, or an acceptable combination of education and experience. A MSc is highly desirable.
• Minimum four years of program management experience within an academic post-secondary setting, including planning, implementing, monitoring, and reporting on program activities and outcomes, as well as developing program content and supporting program communications.
• Experience reviewing applications, assessing eligibility, and supporting work-integrated learning activities such as internships, placements, or experiential learning programs.
• Experience providing administrative support to supervisors or senior leadership, including scheduling, document preparation, and coordinating communications.
• Experience coordinating/supporting/planning several projects (including coordinating project plans and schedules, providing input on the development of guidelines, procedures and policies) of varying complexities with various stakeholders in a fast-paced environment required.
• Relationship management experience with various stakeholders is required.
• Experience working with post-secondary students in a university environment.
• Experience developing and delivering program presentations/training to internal and external stakeholders.
• Ability to work independently and as a team member while eliciting cooperation from a wide variety of sources, including faculty, management, staff and students.
• Advanced knowledge in Office 365, specifically PowerPoint, Excel, Word and Teams.
• Ability to work independently and collaboratively with diverse stakeholders to achieve program goals.
• Ability to use tact, discretion, maintain confidentiality, flexibility and sound judgment.
• High degree of initiative to meet deadlines and work well under pressure.
• Ability to research and identify trends and best practices in biomanufacturing, and stay informed on emerging technologies.

Assets (Nonessential)

• A certificate in project management is an asset.
• Experience working in an incubator or accelerator environment, supporting early-stage companies or entrepreneurial initiatives.

To be successful in this role you will be

• Accountable
• Goal oriented
• Proactive
• Team player

Notes

• This is a term position ending March 31, 2028.
• This is a fully in-person position that requires the successful incumbent to work in-person 5-days a week.
• Some travel and overtime on weekdays and evenings may be required.

Closing Date: 01/19/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Term. This is a term position ending March 31, 2028.
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact [e-mail].