Pre-Clerkship Coordinator, College of Medicine

University of Saskatchewan; Regina; On-site; CAD 53,000 - 83,000; Full time

Job summary

A leading educational institution in Regina seeks a Pre-Clerkship Coordinator to manage the administration of the Undergraduate Medical Education program. The role requires building professional relationships with students and faculty while ensuring seamless program delivery. Candidates should possess a degree in a related field and at least 2–3 years of experience in a similar environment, demonstrating strong communication and organizational skills.

Benefits

Equity, diversity, and inclusion initiatives

Supportive work environment

Professional development opportunities

Qualifications

• At least 2–3 years of related experience in an institutional environment.
• Experience working in diverse and inclusive settings is required.

Responsibilities

• Manage the administration of Pre-clerkship in the Undergraduate Medical Education program.
• Build and maintain professional relationships with students and faculty.
• Ensure successful implementation of the pre-clerkship program.

Skills

Relationship building

Communication skills

Organizational skills

Strategic planning

Education

Degree in Health Care, Administration, Education, Adult Education, Human Resources, or Psychology

Tools

One45

Canvas

JIRA

MIDAS

Job description

Overview

Pre-Clerkship Coordinator, College of Medicine

Primary Purpose: Provide central oversight and manage the administration of Pre-clerkship in the Undergraduate Medical Education program on the Regina Campus. Ensure seamless and consistent program delivery across all sites and in compliance with accreditation standards.

Nature of Work: Reporting to the Associate Dean, Regina Campus and Associate Dean - Undergraduate Medical Education (UGME) through the Finance and Administration Manager for the Regina Campus. The Pre-clerkship Coordinator will build and maintain professional relationships with students, faculty, departmental colleagues, and outside agencies. This position will work as part of a team as well as independently and may require travel within the province.

• liaise between the Saskatchewan Health Authority, Academic Health Sciences (AHS) in Regina and the College of Medicine to ensure successful implementation of the pre-clerkship program in Regina, including hands-on operational involvement in all aspects related to pre-clerkship delivery in Regina
• ensure that all legal health and safety requirements are followed within the pre-clerkship program, Regina campus

Accountabilities

Contributing actively to problem-solving and decision making, including participating in team meetings.

• Manage extraordinary issues or challenges that arise
• Manage matters pertaining to the Regina pre-clerkship operations, including curriculum, curriculum delivery, and faculty involvement
• Monitor matters pertaining to infrastructure (facilities, information technology, etc.) in conjunction with AHS/COM leadership
• Track, analyze, and report pertinent information
  • Recruitment needs
  • Responding to/clarifying standardized and volunteer patient statistics
  • Student movement through the undergraduate program
  • Physician involvement in pre-clerkship delivery
  • Lecture hours originating in Regina

• Support the SP/VP, Sensitive Exam Training Associate, and simulation programs as they relate to the pre-clerkship program.

Facilitating the delivery of the pre-clerkship program to ensure successful implementation in Regina in relation to:

• Collaborating with the provincial and local UGME team on planning curriculum delivery and implementing it at the Regina campus
• Participating in relevant UGME program meetings and committees, provincially and at the Regina campus
• Coordinating delivery of some curriculum modules
• Ensuring resources are in place for module delivery; identifying resource needs to leadership
• Contributing to recruitment of Regina-based faculty
• Being aware of recruitment challenges and opportunities
• Problem solving with the team to meet recruitment needs
• Providing guidance related to medical education and processes
• Assisting with student meetings and student documentation (relates to both professionalism and academic matters)
• In collaboration with the faculty Year Chair or Year Coordinator, monitoring student academic progress and challenges, including developing methods and work standards for monitoring academic progress
• Facilitating remediation planning for Regina students, working with the Academic Support team and Office of Student Affairs

• Faculty (physician and non-physician)
  • Attending meetings with new faculty to promote teaching opportunities
  • Orienting and supporting Regina-based faculty to teaching expectations, tools, access to software, etc.
  • Receiving concerns about faculty, conducting analysis of the concern, and presenting the concern to Regina-based CoM leadership for action
  • Identifying and sharing resource needs related to faculty to leadership

Developing and maintaining an excellent working relationship with student cohorts:

• Contributing to the provision of supportive and inclusive learning environments for students
• Leading the Regina-based student orientations
• Supporting student success at the Regina campus:
  • Meeting with the Regina student representatives regularly to address concerns, share information, and discuss how to maintain a positive learning environment in Regina
  • Leading the Regina Pre-clerkship Feedback sessions
  • Participating in accommodation planning, remediation planning, professionalism reviews, and other student meetings
  • Working with the OSA to identify and address student issues
  • Working with UGME program designates to review exams, identify knowledge gaps, and design learning or remediation plans to address student needs
  • Addressing individual student needs as they arise, collaborating with CoM and AHS to meet student needs

• Obtaining constructive feedback from students about their educational experience
• Monitoring program feedback tools, attendance tracking, low (academic) performance flags and forwarding to the appropriate individual for action
• Knowledge and expertise in all of the different student information systems currently used, including One45, Canvas, CONCUR, JIRA, MIDAS, etc.

Education, Experience, and Skills

Education: A degree in a related field is required (primarily Health Care, Administration, Education, Adult Education, Human Resources, or Psychology). A combination of education and experience may be considered.

Experience: At least 2-3 years of related experience. Experience working in an institutional environment is an asset. Experience working and collaborating in diverse and inclusive settings is required.

Skills: Strong evidence of relationship building, professional maturity, judgment and decisiveness, and exceptional written, verbal, research, organizational and communication skills.

• Ability to locate needed resources, connect supply and demand, and facilitate communication and sustained connections
• Ability to take initiative and be self-directed; ability to work collaboratively with polished presentation, written and interpersonal communication skills; proven strategic planning skills
• Ability to foster a cooperative work environment within a complex partnership/organizational structure
• Ability to provide technical guidance and leadership to professional staff and clients in the field
• Energetic, and able to demonstrate leadership in a highly collaborative manner
• Strategic thinking, diplomacy, and creativity in solving issues
• Ability to negotiate mutually beneficial solutions
• Data-driven decision making and commitment to quality
• Project management experience and strong organizational skills
• Proficiency with contemporary computer applications including web maintenance programs

Other: This position is in scope of the Administrative and Supervisory Personnel Association.

Inquiries: Inquiries regarding this position can be directed to Annie Ethier [phone].

Department: College of Medicine

Status: Permanent

Employment Group: ASPA

Shift: Mon - Fri 0800-1600

Full Time Equivalent (FTE): 1.0

Salary: The salary range, based on 1.0 FTE, is $53,091.00 - 82,954.00 per annum. The starting salary will be commensurate with education and experience.

Salary Family (if applicable): Specialist Professional

Salary Phase/Band: Phase 1

Posted Date: 9/9/2025

Closing Date: 10/6/2025 at 6:00 pm CST

Number of Openings: 1

Work Location: On Campus

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action. We continue to grow our partnerships with Indigenous communities and value the unique perspective that Indigenous employees provide to strengthen these relationships. Successful candidates who affirm Indigenous membership/citizenship will be asked to complete verification with documentation. The University provides an accessible and inclusive workplace. If you require support through any stage of the recruitment process, please contact Human Resources for assistance.