Payroll Reconciliation Specialist

David Aplin Recruiting; Canada; Remote; CAD 70,000 - 90,000; Full time

Job summary

A leading recruiting agency is looking for a Payroll Reconciliation Specialist for a remote role in Canada. The candidate will support payroll-to-finance integration efforts and will require over 7 years of payroll experience, along with strong knowledge of U.S. and Canadian payroll regulations. This is a 6-month contract with potential for extension. Excellent problem-solving skills and expertise in payroll accounting are essential.

Benefits

Competitive compensation

35-hour work week

Remote work flexibility

Qualifications

• 7+ years of payroll experience with U.S. and Canadian payroll.
• Experience processing payroll for large organizations (1000+ employees).
• Proven experience with payroll-to-GL reconciliation.

Responsibilities

• Implement reconciliation processes between Workday, ADP, and GL.
• Resolve payroll variances with Finance.
• Align payroll activities with GL and financial reporting.

Skills

Payroll experience

U.S. payroll knowledge

Canadian payroll knowledge

Advanced Excel skills

Problem-solving skills

Analytical skills

Communication skills

Education

PCP or equivalent payroll certification

Tools

Workday

ADP SmartCompliance

Job description

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Our client in Toronto, ON preparing for an IPO and is seeking aPayroll Reconciliation Specialistto support their payroll-to-finance integration efforts. This is a6-month contract (with potential for extension).

Benefits & Perks

• Competitive compensation
• Please note, Role is fully remote, but Candidate must live in Canada or USA (live in EST Time Zone)
• Monday to Friday and 35-hour work week with 1-hour lunch
• 6-month contract with potential for an extension.

Responsibilities

• Develop and implement ongoing reconciliation processes between Workday (system of record), ADP (money movement/tax remittances), and the general ledger (GL)
• Investigate and resolve payroll variances, working closely with Finance to identify timing, system, or process issues
• Partner with Payroll Managers in Canada and the U.S. to align payroll activities with GL and financial reporting requirements
• Support both Canadian and U.S. payroll operations, ensuring compliance with multi-state and multi-provincial payroll laws
• Provide subject matter expertise on payroll accounting, reconciliation, and reporting during IPO preparation
• Collaborate with external advisorsto strengthen internal processes

Qualifications

• 7+ years of payroll experience with a strong background in both U.S. and Canadian payroll
• Must have experience processing large payroll size 1000+
• Proven experience with payroll-to-GL reconciliation and payroll accounting in large, complex organizations
• Familiarity with Workday and ADP SmartCompliance (or similar payroll platforms)
• Strong knowledge of U.S. payroll tax structures and multi-jurisdictional complexities
• Advanced Excel skills (pivot tables, reconciliation formulas)
• PCP or equivalent payroll certification preferred
• Excellent problem-solving, analytical, and communication skills

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

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