Payroll & Benefits Specialist

ARxIUM; Winnipeg; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

A leading pharmacy technology firm in Winnipeg is seeking a Supervisor for Payroll & Benefits. In this role, you'll oversee payroll processing for both Canadian and US employees, administer benefits, and ensure compliance with related regulations. The ideal candidate will have a Bachelor’s degree with HR specialization and substantial experience in payroll processing. This full-time position offers a competitive salary and various benefits, along with a hybrid work option.

Benefits

Competitive salary

Medical/Dental/Vision benefits

Flexible work schedule

Generous paid time off

Employee referral program

Free parking

Qualifications

• 5+ years of experience in payroll processing.
• Experience handling employee benefits inquiries.
• Ability to manage confidential information professionally.

Responsibilities

• Prepare and process bi-weekly payroll for employees in Canada and the US.
• Administer benefit enrollments and changes.
• Maintain accurate payroll and employee records.

Skills

Knowledge of Canadian and US payroll processing

Proficiency with ADP TotalSource

Strong knowledge of MS Office (Excel)

Attention to detail

Confidentiality and ethics

Education

Bachelor of Commerce Degree with HR specialization

Canadian Payroll Association Certification

Tools

ADP Time & Labor Management (TLM)

MS Office

Job description

ARxIUM is a leader in the development of advanced pharmacy technology and solutions. Here you have the opportunity to work with the best experts in the pharmacy health systems sector paving the way with innovative automation hardware and software technologies.

ARxIUM has been providing innovative solutions in the pharmacy automation space for over twenty years and currently serves customers in North America, Europe and Asia. We have offices in Winnipeg and the Chicago Area and work remotely in cities across North America and Europe.

Required immediately, our Winnipeg office is seeking a Supervisor, Payroll & Benefits.

ARxIUM is proud to offer the successful candidate

• Competitive salary
• Medical/Dental/Vision benefits
• RRSP/DPSP
• Flexible work schedule
• Generous paid time off
• Employee referral program
• Free parking
• Hybrid Work

Essential Functions

Payroll & Timekeeping

• Prepare and process bi-weekly payroll for both Canada and the US
• Administer and maintain ADP Time & Labor Management (TLM) for US and Canadian employees
• Configure and maintain pay rules, overtime rules, premiums, and statutory requirements within ADP TLM by jurisdiction
• Ensure all salaries are paid accurately and in a timely manner
• Prepare journal entries, records of employment, T4’s, W2’s, remittances, etc. as required
• Prepare ad hoc reports as required
• Handle all inquiries from employees and agencies regarding payroll & benefits
• Process all salary increases, bonuses, commissions, etc. in accordance with policy or instructions provided
• Maintain detailed records and documentation of payroll functions for audit purposes in accordance with statutory requirements
• Preparing remittances and requests for payment as required

Benefit Administration

• Support with increased accountability for all aspects of benefit administration, including working with benefits consultants, benefit carriers, dealing with inquiries from employees, annual reporting and auditing
• Ensure new enrollments, terminations or changes to employee benefits are updated timely in all required portals
• Quarterly and annual Workers Compensation Benefit (WCB) reporting

Retirement Plan Administration

• Support with increased accountability for US 401(k) plan, and Canadian RRSP/DPSP plan. This include working with carriers, benefits consultants, auditors, etc
• Maintain records for contributions made by employees as well as company match and ensure funds are transferred to carrier as required
• Collaborate with HR to ensure the accuracy of employee enrollment
• Providing information to new hires and ensuring enrolment is timely
• Maintain accurate records regarding enrollments, terminations, etc
• Assist employees with pension inquiries as required
• Support with increased accountability for US non-discrimination testing, 401k annual audit and filing of form 5500 and 8950 with US IRS

Miscellaneous

• Support HR for WCB annual and/or quarterly reporting for several Canadian provinces and all US employees
• Work with various jurisdictional works’ compensation boards, ensuring all employees are covered, annual reporting and auditing is completed in a timely manner
• Apply for state (US) withholding/SUI numbers as required for new employees
• Chairing the Health & Safety Committee, scheduling quarterly meetings, preparing & posting minutes
• In charge of the building maintenance, working with property developer and other service providers as needed
• Perform related duties as assigned

Competencies

• Knowledge of Canadian and US payroll processing is essential
• Proficiency with ADP TotalSource and Workforce Now networks for both Canada and US is essential
• Strong knowledge of MS Office software, particularly Excel is essential
• Experience with all year end processing activities (T4’s, W2’s, WCB, HET) would be beneficial
• Must be able to handle confidential information with a high degree of ethics and in a professional manner
• Effective attention to detail and a high degree of accuracy
• Ability and willingness to learn all aspects of HR, focusing initially on payroll and benefits

Education and Experience

• Bachelor of Commerce Degree with an HR specialization
• Canadian Payroll Association Certification would be an asset

Physical Demands and Work Environment

• The noise level in the work environment is generally quiet
• Sedentary physical activity requiring reaching, sifting, lifting, finger dexterity, grasping, feeling, repetitive motions, talking and hearing
• Visual requirement is for close vision, distance vision, peripheral vision and ability to adjust focus
• 50% or more time is spent looking directly at a computer
• Associate is frequently required to stand, walk (or otherwise be mobile)

Closing Date

Applications will be accepted until January 5

Take a look at your potential career with ARxium and apply today

https://www.arxium.com/careers/

We would love to meet you!

Thank you for your interest in ARxium.