Operations & HR Coordinator

HR à la carte; Oakville; Hybrid; CAD 55,000 - 70,000; Full time

Job summary

A growing organization in Oakville, ON is seeking an Operations & HR Coordinator to support the leadership team and manage core HR functions. This hybrid role requires strong organizational and communication skills, with responsibilities including scheduling, recruitment, and office operations. Candidates should have post-secondary education in Administration or Human Resource Management and 3-5 years of relevant experience.

Benefits

Competitive salary

Bonus program

Collaborative team culture

Opportunity for growth

Qualifications

• 3-5 years in a blended Admin / HR / office coordination role or equivalent.
• Experience with ATS platforms is a plus.
• Familiarity with Ontario employment law preferred.

Responsibilities

• Manage scheduling and calendar optimization for the CEO.
• Lead the recruitment process including job postings and candidate screenings.
• Maintain office supplies and vendor relationships.

Skills

Organizational skills

Strong communication skills

Project management skills

Emotional intelligence

Multitasking

Education

Post-secondary education in Administration or Human Resource Management

Tools

Microsoft Office

Google Workspace

Job description

Overview

POSITION: Operations & HR Coordinator

LOCATION: Oakville ON (hybrid)

Are you a highly organized solutions-focused professional with a knack for juggling competing priorities and building strong relationships? Do you thrive in fast-paced entrepreneurial environments where discretion, adaptability and initiative are key to success? If you’re eager to advance your administrative and HR career within an innovative and growing organization that values forward-thinking talent - this is the perfect opportunity for you!

About the Organization :

At Unique Appliances we’re redefining everyday living with thoughtfully designed high-performance appliances that blend elegance, simplicity and smart functionality. For more information please visit our website :

What we Offer :

• A key role in a fast-growing organization
• The opportunity to shape and optimize HR and administrative operations
• Collaborative supportive team culture
• Competitive salary and bonus program benefits and growth potential
• A hybrid work environment

About the Opportunity :

We are seeking a highly motivated and detail-oriented Operations & HR Coordinator to support our leadership team, manage core HR functions and ensure smooth day-to-day operations throughout the organization. This is a hybrid multi-functional role that combines leadership-level administrative support, HR Generalist responsibilities and office operations into a high-impact position.

Key Responsibilities :

Leadership & Operational Support (40%)

• Manage scheduling, calendar optimization and communications for the CEO and leadership team
• Coordinate travel arrangements, meeting agendas and expense tracking
• Assist with preparing internal reports, presentations and project trackers
• Track and follow up on key action items and priorities across the organization

Human Resources Coordination (35%)

• Lead the administrative aspects of recruitment including posting jobs, screening candidates and interview scheduling
• Own onboarding and offboarding processes and documentation
• Maintain employee records and ensure compliance with Ontario employment standards
• Support benefits administration, policy updates and employee communications
• Coordinate performance review cycles, professional development and culture initiatives

Office Operations & Culture (25%)

• Maintain office supplies, vendor relationships and facilities needs for the Oakville location
• Act as liaison with building management and service providers
• Maintain a welcoming, professional and organized office environment
• Plan team events, employee appreciation moments and internal meetings
• Support tech setup and onboarding logistics for new hires

What we are looking for :

Must-Haves

• Post-secondary education in Administration, Human Resource Management or a related field
• 3-5 years in a blended Admin / HR / office coordination role or equivalent
• Impeccable organizational and multitasking skills
• Strong communication skills - written, verbal and interpersonal
• High emotional intelligence and confidentiality in handling sensitive matters
• Strong project management skills
• Proficient in Microsoft Office and / or Google Workspace
• Comfortable working independently and managing cross-functional needs

Nice to Haves

• Experience in HRIS or ATS platforms (e.g. BambooHR, Breezy, Gusto)
• Familiarity with Ontario employment law and workplace compliance
• CHRP Designation or working towards
• Prior work in a fast-growth or founder-led business
• Basic bookkeeping or expense tracking skills

This unique blend of hard AND soft skills will be critical to help Unique bridge where we’re coming from with where we’re going. Unique is a small company with inner bigness. If this position and our company culture get you excited and you feel you’ll be an asset to our team then we look forward to hearing from you!

Please inform us if you require any accommodations during the hiring process. Please note that only those candidates selected for an interview will be contacted.

• Please note: we are only accepting applications from those authorized to work in Canada and we are not currently sponsoring any work visas

Required Experience :

Manager

Key Skills

Employee Relations, ATS, Workers' Compensation Law, Benefits Administration, HRIS, Payroll, Employment & Labor Law, ADP, Administrative Experience, Human Resources, Recruiting, Workday

Employment Type : Full-Time

Experience : years

Vacancy : 1