office manager

Government of Canada - Central; Vaughan; On-site; CAD 45,000 - 60,000; Full time

Job summary

A regional government office in York Region is seeking an administrative professional to implement and review procedures, manage office support staff, and prepare budgets. This role requires strong communication skills and the ability to thrive under pressure. Candidates should possess a diploma and relevant experience in a fast-paced environment. Work must be completed at the physical location.

Qualifications

• 1 year to less than 2 years of experience.
• Ability to work independently and under pressure.
• Attention to detail in a fast-paced environment.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure deadlines are met.
• Assist in the preparation of operating budget.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Reliability

Ability to multitask

Time management

Adaptability

Integrity

Team player

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

MS Excel

MS Office

MS Outlook

MS Windows

MS Word

Spreadsheet

Job description

Overview

Languages: English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate

Experience and specialization

• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS Windows
• MS Word

Area of specialization

• Accounting

Additional information

• Work conditions and physical capabilities
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player