office manager

Government of Canada - Atlantic; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

A government entity in Toronto is seeking an experienced administrator to implement and review administrative procedures. The role requires strong budget management skills, training junior staff, and supervising a team. Candidates must have 2 to 3 years of relevant experience and a College/CEGEP education. This position is on-site with no remote work options available.

Qualifications

• 2 years to less than 3 years of experience in administrative roles.
• Proficient in implementing and reviewing administrative procedures.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure deadlines are met.
• Administer policies related to government access to information.

Skills

Administrative procedures

Budget management

Data entry

Education

College/CEGEP

Job description

Overview

Languages: English

Education

• College/CEGEP

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Commission systems and components
• Coach
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Supervision

• 5-10 people