Office Manager

Rydel; Ottawa; On-site; CAD 70,000 - 85,000; Full time

Job summary

A leading office solutions provider in Ottawa seeks an Office Manager to ensure efficient administration and operations. The ideal candidate will oversee daily office activities, manage budgets, coordinate with vendors, and supervise staff. Applicants should have at least 5 years of management experience, strong organizational skills, and proficiency in Microsoft Office. This position enhances workplace productivity and is key to strategic support for leadership teams.

Qualifications

• Minimum of 5 years of experience in office management or administrative leadership roles.
• Proficiency in managing teams, budgets, and vendor contracts.
• Strong conflict resolution abilities.

Responsibilities

• Oversee daily office operations, including facility management.
• Manage office budgets, track expenses and procurement.
• Supervise administrative staff and maintain office compliance.
• Organize company events and ensure workplace safety.

Skills

Organizational skills

Time management

Interpersonal skills

Attention to detail

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Google Workspace

Asana

Job description

Summary

The Office Manager plays a pivotal role in ensuring the smooth, efficient, and professional operation of our administrative and office functions. This position is responsible for overseeing daily office activities, managing administrative support teams, and maintaining optimal office environments that foster productivity and employee satisfaction. The ideal candidate will be a proactive, organized, and detail-oriented professional with a strong background in office administration, resource management, and cross-functional coordination. This role serves as a central hub for internal operations, supporting leadership teams and departments by streamlining processes, managing vendor relationships, and ensuring compliance with company policies and procedures. The Office Manager is instrumental in maintaining operational continuity, enhancing workplace efficiency, and contributing to the overall success of the organization.

Responsibilities

• Oversee daily office operations, including facility management, equipment maintenance, and supply inventory.
• Manage office budgets, track expenses, and ensure cost-effective procurement of goods and services.
• Coordinate with vendors and service providers for office supplies, IT support, cleaning, and maintenance.
• Supervise administrative staff, including scheduling, performance evaluations, and professional development.
• Maintain and update office policies, procedures, and compliance documentation.
• Serve as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
• Organize company events, meetings, travel arrangements, and onboarding activities.
• Ensure workplace safety and compliance with health, safety, and regulatory standards.
• Implement and manage digital office systems (e.g., document management, scheduling tools, CRM integration).
• Monitor office performance metrics and recommend process improvements to enhance efficiency.

Requirements

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 5 years of experience in office management or administrative leadership roles.
• Proven experience managing teams, budgets, and vendor contracts.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with office management software (e.g., Google Workspace, Slack, Asana, or similar).
• Strong organizational, time management, and multitasking skills with a high level of attention to detail.
• Excellent communication, interpersonal, and conflict resolution abilities.
• Ability to work independently and manage competing priorities in a fast-paced environment.
• Familiarity with HR processes, onboarding, and employee engagement initiatives.
• Experience with remote or hybrid office operations is highly desirable.