Office Manager

Accountants Now; Mississauga; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading foodservice company in Mississauga is seeking an organized Office Manager to oversee operations. This role requires managing customer communication, accounts receivable, and supporting a team. The ideal candidate will have experience in a fast-paced environment, strong leadership skills, and a collaborative mindset. This position offers opportunities for professional growth within a supportive culture.

Qualifications

• Experience in managing paper flow and operations in a fast-paced environment.
• Proven ability to work with and lead a small team.
• Valid driver's license and access to a vehicle.

Responsibilities

• Manage and support the CSR team for customer communication.
• Ensure orders are confirmed and properly processed for the warehouse team.
• Manage AR functions and prepare reports for Finance.
• Handle high-volume invoicing for major clients.
• Oversee shipping and invoicing documentation.
• Supervise cash handling and bank deposits.
• Collaborate with teams to resolve issues and manage quotes.
• Adapt office operations to support company growth.

Skills

Complex workflow management

Accounts Receivable management

Team leadership

Collaboration skills

Tools

Power BI

Job description

Overview

Office Manager — In by September 18, 2025

• Location: Mississauga, Ontario
• Type: Exec | Professional
• Job #22560

Step into an impactful leadership role as the Office Manager of one of Ontario’s leading foodservice companies. If you’re a well-organized team player who has experience in managing a paper flow and operations, send your resume to Courtney today!

Why work with this company?

The company fosters a collaborative and supportive work culture, providing avenues for professional growth and a chance to contribute meaningfully to a trusted brand in the foodservice sector. You’ll work within a fun-loving team that genuinely enjoys each other’s company.

Your responsibilities as Office Manager

• Manage and support the CSR team to ensure excellent customer communication, including order confirmations, backorders / substitutions, and shipping timelines; act as the first point of contact for troubleshooting customer or order-related issues.
• Ensure all orders are properly confirmed, pick slips are printed, filed, and ready for the warehouse team to process.
• Manage AR functions including sending statements, generating reports, and coordinating with Finance using tools like Power BI.
• Handle high-volume invoicing for major clients through online portals, ensuring timely and accurate processing for over 100 individual store orders.
• Oversee the flow of shipping, invoicing, and service documents, ensuring proper tracking, matching, and filing across departments and systems.
• Supervise cash handling, till balancing, and bank deposits; monitor cheque and credit card logs, ensuring accuracy and proper documentation.
• Collaborate with the warehouse, service, and sales teams to resolve issues, manage quotes, and ensure proper tracking of items, credit memos, and returns.
• Support company growth by adapting office operations to meet increasing sales volume, while maintaining accuracy and customer satisfaction.

What we’re looking for in an Office Manager

• Must be able to manage complex workflows, stay on top of paperwork and ensure consistency and efficiency in daily tasks.
• Experience in managing Accounts Receivable and Payable within a fast-paced environment. Previous experience in a similar paper flow / distribution setting is ideal; food industry experience is a plus.
• Proven ability to work with and lead a small team.
• A people person with a collaborative mindset, able to maintain a positive, team-oriented culture with minimal conflict.
• Understands and can adapt to the seasonal flow of the business – able to plan clean-up and organization during slower months and manage high volume during peak periods.
• A valid driver’s license and access to a vehicle are required.