Office Assistant C : MBA & MMA Program Support

McGill University; Armstrong; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading educational institution in British Columbia is seeking a part-time Event Coordinator to support planning and coordination for MBA-related events. The ideal candidate should possess exceptional organizational skills, strong communication abilities, and proficiency in MS Office. This role offers flexible working hours with an hourly salary of $17.00. Applicants must be authorized to work in Canada.

Qualifications

• Exceptional organizational skills and the ability to juggle multiple projects.
• High degree of professionalism and autonomy.
• Strong written and spoken communication skills in English.

Responsibilities

• Plan and coordinate events for the MBA programs.
• Support on-site event tasks including set-up and registration.
• Manage logistics such as catering and venue arrangements.

Skills

Organizational skills

Written communication

Verbal communication

Time management

Customer service experience

Education

High School Diploma

Tools

MS Office

Canva

Job description

Overview

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Details

Hiring Unit: Masters Programs Office

Minimum Education and Experience:

High School Diploma 2 Years Related Experience

Hourly Salary:

(AMUSE C) $17.00

Estimated Number of Work Hours per Week:

15 (Part time)

Position Start Date:

2025-10-01

Position End Date:

2026-06-23

Deadline to Apply:

This position is covered by the AMUSE collective agreement.

Responsibilities

• Incumbent will be primarily responsible for event planning, coordination and support for events related to the Masters of Business Administration and Master of Management in Analytics programs (e.g., buddy programs, alumni networking, case competitions, hackathons, study trips, new student onboarding, convocation celebrations).
• Activities may include room booking, obtaining quotes for catering, requesting purchase orders, obtaining approvals, researching venues, creating invitations and RSVP forms, printing name badges, assembling bios and guest notes, completing sustainability checklists, etc.
• With schedule permitting, on-site support for events to aid with room and AV set-up, catering, registration desk, and post-event clean-up; tasks are performed with general instruction and at high complexity.

Qualifications

• There are other qualifying skills and/or abilities: exceptional organizational skills, ability to juggle multiple projects simultaneously, high degree of professionalism and autonomy.
• Strong written and spoken communication in English.
• Proficiency with MS Office (Word, Excel, MS Teams, MS Forms) and Canva.
• Experience in student leadership, clubs/teams is an asset.
• Experience in hospitality or customer service roles is an asset.

Before You Apply

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Language Proficiency

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here

Other Details

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].