office administrator

Government of Canada - Atlantic; Saint John; On-site; CAD 60,000 - 80,000; Full time

Job summary

A government organization in Saint John, Canada is seeking an Administrative Officer to handle office procedures and oversee support staff. The ideal candidate has 1-2 years of experience, a college diploma, and proficiency in MS Office. Responsibilities include reviewing administrative procedures, preparing reports, and coordinating office services. This position requires attention to detail and the ability to work under tight deadlines.

Benefits

As per collective agreement

Qualifications

• 1-2 years of experience in an administrative role.
• Strong attention to detail and ability to work under pressure.
• Maintaining inventory and budgetary controls.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Coordinate office services and assist in budget preparation.
• Prepare periodic and special reports, manuals, and correspondence.

Skills

Efficient interpersonal skills

Flexibility

Organized

Reliability

Education

College/CEGEP

Tools

MS Office

MS Windows

Electronic mail

Job description

Overview

Languages: English

Education

• College/CEGEP

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures

Supervision

• 3-4 people

Experience and specialization

• Electronic mail
• MS Office
• MS Windows

Additional information

• Criminal record check

Work conditions and physical capabilities

• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Flexibility
• Organized
• Reliability

Benefits

• As per collective agreement