Office Administrator

McRae Electric Ltd.; Burnaby; On-site; CAD 60,000 - 80,000; Part time

Job summary

A marine industry company in Burnaby is seeking a detail-oriented Office Administrator. This part-time role involves assisting with accounts payable, managing documentation, and providing general administrative support. Ideal candidates should have experience in AP and strong organizational skills, along with proficiency in Microsoft Excel and familiarity with SharePoint. The position is initially for 3 months, with a possibility to transition to a full-time role depending on workload in the new year.

Qualifications

• Experience assisting with AP in an office or small-business environment.
• Proficiency in using SharePoint or similar document-management system.
• Intermediate-to-advanced skills in Excel for data entry and reporting.

Responsibilities

• Handle Accounts Payable tasks including invoice processing and payment tracking.
• Maintain company documentation and project files.
• Provide general administrative support including filing and email correspondence.
• Collaborate with engineering/project staff to support admin tasks.

Skills

Accounts Payable handling

Microsoft Excel

Organizational skills

Clear communication

Tools

SharePoint

Sage

Job description

We are seeking a detail-oriented Office Administrator to support their administrative and accounting functions. This role will help keep day-to-day office operations – especially AP, file management, and data coordination – running smoothly while the company continues its marine-industry projects.

Key Responsibilities

• Handle Accounts Payable (AP): invoice processing, coding, reconciliation, payment tracking
• Maintain and organize company documentation, project files, and records
• Manage data entry, spreadsheets, and reporting using Microsoft Excel
• Provide general administrative support, scheduling, filing, email/phone correspondence, and internal coordination
• Assist with basic financial/admin tasks as needed, such as tracking project expenses or liaising with vendors
• Collaborate with engineering/project staff to support project-related admin tasks

Required Skills & Qualifications

• Experience in assisting with AP (Accounts Payable) in an office or small-business environment
• Comfort and proficiency using SharePoint (or similar document-management system) to organize and manage filesIntermediate-to-advanced skills in Excel (data entry, spreadsheet organization, basic reporting)
• Strong organizational skills, attention to detail, and ability to work independently
• Clear communication skills.

Preferred / Nice-to-Have

• Familiarity with accounting software such as Sage (or willingness to learn)

Contract Details

• Part-time: 3 days per week
• Duration: 3 months, with potential to convert to a full-time, permanent role depending on workload in the new year