office administrative assistant

Government of Canada - Western; Manitoba; On-site; CAD 40,000 - 55,000; Full time

Job summary

A government agency in Manitoba is seeking an individual for an administrative role. The candidate must provide comprehensive support including managing appointments, recording meeting minutes, and responding to inquiries. Required qualifications include a high school graduation certificate and experience in office administration. Familiarity with MS Office is mandatory, alongside strong organizational and communication skills. This position is office-based with no remote options available.

Qualifications

• 1 year to less than 2 years of experience required.
• Basic security clearance required.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Establish and implement policies and procedures.
• Record and prepare minutes of meetings, seminars, and conferences.
• Schedule and confirm appointments.
• Manage training and development strategies.
• Answer telephone and relay calls and messages.

Skills

Attention to detail

Excellent written communication

Time management

Ability to multitask

Client focus

Flexibility

Team player

Organized

Reliability

Adaptability

Education

Secondary (high) school graduation certificate

Tools

MS Office

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Transportation, communication and utilities

Responsibilities

• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Perform data entry
• Provide customer service
• Maintain and manage digital database

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Office

Area of specialization

• Reports and records

Security and safety

• Basic security clearance

Transportation/travel information

• Own vehicle

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload

Personal suitability

• Ability to multitask
• Excellent written communication
• Flexibility
• Organized
• Team player
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Due diligence