Marketing & Budget Coordinator

Audi Canada; Ajax; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading automotive firm in Ajax, Ontario, seeks a Marketing Coordinator responsible for supporting day-to-day operations in the Marketing Department. This role includes tracking budgets, managing marketing claims, and ensuring effective communication with the dealer network. The ideal candidate should have a Bachelor's degree, at least 2 years of marketing coordination experience, and excellent organizational skills. Knowledge of Microsoft Office, especially Excel and PowerPoint, is essential. Bilingualism is a strong asset.

Qualifications

• Minimum of 2 years experience in Marketing coordination, preferably within the automotive or luxury sector.
• Strong organizational and administrative skills with keen attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Track and reconcile marketing budgets, process estimates, invoices, and purchase orders.
• Oversee claims and payouts for the dealer co-op marketing program.
• Manage development and distribution of marketing updates to the dealer network.

Skills

Organizational skills

Communication skills

Detail-oriented

Proficiency in Microsoft Excel

Proficiency in PowerPoint

Education

Bachelor's Degree in Accounting, Marketing, or Business

Tools

Microsoft Office

Job description

Some call it work. We call it passion.

We could offer you an ordinary career.

Trouble is, we only deal in the extraordinary.

Find yourself in the driver’s seat. Find yourself at Audi.

Audi stands for excellence. Innovation. High Performance. Sophisticated. Sporty. Progressive. Uncompromising standards.

Just as Vorsprung durch Technik brings out the best in vehicles, a career with Audi can bring out the passion, drive and dedication of some of the finest people around. The Audi family recognizes the fact that even though we craft some of the finest vehicles on the planet, our work would be in vain without the people we serve, and the people with which we share our passion.

Become a part of the Audi success story full of growth opportunity and personal career development. Join a team of performance driven professionals who value motivation, responsibility, collaboration and exciting work. Audi, with its leading global presence, offers its employees numerous developmental opportunities locally as well as internationally.

Brief Role Description

The Marketing Coordinator plays a key role in supporting the day-to-day operations of the Marketing Department. This position is responsible for tracking budgets, managing cooperative (co-op) marketing claims, coordinating fleet logistics, and supporting communication and presentation materials. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced, collaborative environment.

Budget Tracking & Administration

• Track and reconcile marketing budgets, including processing of estimates, invoices, and purchase orders (POs).
• Maintain accurate records of marketing expenses and ensure alignment with corporate financial processes.
• Support budget forecasting and provide regular updates to the marketing leadership team.

Tasks Include

• tracking of all agency estimates and requesting and tracking Purchase Orders
• works with agency finance team to ensure BCRs are accurate and up to date
• works with accounts payable and receivables to support agencies and vendors through the process
• works with legal and procurement on coordination of vendor contracts
• leads monthly budget review meetings with marketing team
• responsible for ensuring the budget is up to date, avoiding under/over spending
• Other tasks as required

Dealer Co-op Program Management

• Oversee the claims and payout process for the dealer co-op marketing program.
• Review submissions for accuracy, ensure compliance with program guidelines, and coordinate approvals.
• Maintain reporting and communication with participating dealers regarding claim status and program updates

Dealer Communications

• Manage the development and distribution of marketing updates to the dealer network via the ‘Audi Now’ portal, highlighting national campaigns, product launches, and best practices

Fleet Coordination

• Work with the Audi Canada Fleet Coordinator to order new fleet vehicles and manage logistics for their use at marketing events, media activities, and test-drive programs.
• Ensure vehicles are transported, prepared, and returned in a timely and professional manner.
• Liaise with internal stakeholders and external logistics partners as needed.

Presentation & Project Support

• Assist in the creation of PowerPoint presentations for internal meetings, executive reviews, and dealer WebEx sessions.

Qualification requirements

• Bachelors Degree in Accounting, Marketing and or Business and/or equivalent work experience
• Minimum of 2 years experience in Marketing coordination, preferably within the automotive or luxury sector.
• Strong organizational and administrative skills with keen attention to detail.
• Proficiency in Microsoft Office (especially Excel and PowerPoint.)
• Experience managing budgets and vendor invoicing processes an asset.
• Excellent written and verbal communication skills.
• Ability to work effectively in a team environment and manage multiple priorities simultaneously.
• Detail-oriented with strong follow-through.
• Proactive and adaptable to changing priorities.
• Strong sense of accountability and professionalism.
• Biligualism (French/English) is considered a strong asset
• Ability to travel up to 15% within Canada

Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted.

Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability or any other characteristic protected by federal, or local laws.

Volkswagen Group Canada Inc. is committed to providing accommodations for people with disabilities including during the application process. If you require an accommodation because of a disability, we will work with you to determine what reasonable accommodation may be available to meet your needs whether it be as an applicant or an employee. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate and reasonable accommodation.